Executive Assistant

Executive AssistantThis position is responsible for properly representing the company and management to its customers and vendors by providing high-quality administrative work and communications. The Executive Assistant will coordinate special projects and perform specific administrative tasks in an efficient and timely manner.Job DutiesExecutive SupportPerform all administrative duties for the PresidentAdminister the President's professional schedule of appointments and meetingsPrepare proposals and presentation materialsMake travel arrangements as requested by the PresidentRespond timely and appropriately to President's phone calls, e-mails, and other relevant communications needing immediate attention when President is out of office or in meetingsGeneral Office SupportPerform general office procedures, including filing, faxing, dictation and other assigned clerical dutiesMaintain company organizational chartCompose and distribute anniversary lettersAssist in special assignments, such as special meetings, appointments or presentationsAssist other administrative personnel as requiredAssist meetings in the conference room with food and beverage service, copies and faxing, and any special arrangements as requestedProject SupportAssist with data management and reporting for key performance indicatorsProvide administrative support to Legal and Operations as neededAssist with documentation management and updatesGeneralEnsure prompt and regular attendance.Perform other appropriate duties as may be assigned by Management.Travel as business needs may require.Quality & Continuous ImprovementPersonally commit to quality in all aspects of work.Provide "World Class Customer Service" for internal and external customers.Participate in and promote the established Quality Improvement Process (QIP) for continuous improvement.Participate on teams to research, measure, and correct problems and to strive for process improvement.Communicate and exemplify the Company's Mission Statement, Vision Statement, Values, and Philosophy.Attend at least ten (10) credit hours of training each calendar year to continue development of work-related skills.This does not necessarily list all responsibilities, duties, requirements, or efforts associated with the job. While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify as circumstances or business needs require.RequirementsEducation:High school diploma/equivalent is minimally requiredAssociate degree or beyond is preferredExperience:4+ years of executive assistant or related experience is preferred.Other Knowledge, Skills, Abilities & Competencies:Microsoft Office Suite proficientProficient at composing professionally written business documentsAbility to communicate well with a high level of confidence and enthusiasm across all levels of the organization, with customers and the general publicAbility to work in a fast-paced, multi-tasking, and detail-oriented environment.Professional self-presentation in person and in all communications, verbal and written.Maintains confidentiality.