Contract Administrator

Mabbett & Associates, Inc. (Mabbett®), an award-winning and industry-leading environmental, health and safety (EH&S) consulting and engineering firm, is seeking a full-time Contract Administrator to primarily support our growing federal, state, and local government contracting portfolio. This position plays a key role in managing the full lifecycle of contracts—from proposal development through negotiation, award, (including award challenges), administration, closeout, and potential, post-contract audit—while ensuring compliance with regulatory and contractual requirements to include the Federal Acquisition Regulations (i.e., FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). As part of a small-business federal contracting environment, this role collaborates closely with technical staff, project managers, business development, accounting, legal/compliance (when warranted), prime contractors, and subcontractors to deliver responsive, compliant, and effective contract support. The Contract Administrator will work across a diverse range of federal, state, and municipal and private sector clients, supporting professional services contracts issued under a variety of acquisition regulations and contract types. Responsibilities include reviewing solicitations, developing compliant proposal documentation to include Teaming Agreements and Confidentiality and Non-Disclosure Agreements, negotiating terms and conditions, resolving contractual issues, and maintaining accurate documentation throughout the contract lifecycle. This position requires progressive experience, strong organizational skills, excellent communication abilities, and a proactive approach to problem solving in a fast-paced professional environment. Administer federal, state, and local and select private sector contracts throughout the full lifecycle, including proposal preparation, negotiation, administration, closeout and possible post-contract audits, etc. Develop and administer subcontracts, ensuring alignment with prime contract obligations. Procure, track, and administer required company and professional licenses in all states where the firm conducts business, ensuring timely renewals and compliance with regulatory requirements. Maintain Excel databases for contracts awarded to the firm with details regarding the type of contract, key, and/or special terms, conditions and provisions. Coordinate closely with project managers as required. Review solicitations and contract terms; ensure proposal and contract documents meet regulatory and customer requirements. Ensure compliance with FAR and DFARS, agency supplements, contract requirements, and internal policies and procedures. Maintain complete and accurate contract documentation, including modifications, correspondence, deliverables, and reporting requirements. Lead and execute contract closeout activities, ensuring timely and accurate completion of all requirements. This position is a hybrid role which may be based out of the firm’s Corporate Headquarters located in Stoneham, MA or its Mid-Atlantic Regional Office in Alexandria, VA. Requirements Bachelor’s degree in business administration, legal studies-law, contract management, or a related field. 5-8 years of contract administration experience supporting federal, state, and/or local government clients; experience as a prime contractor for professional services preferred. Experience with GSA Multiple Award Schedules; DoD, Defense Logistics Agency and other federal agency contracting programs, including a history of relevant relationships with government and industry contracting personnel. Strong understanding of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and familiarity with common contract types, including Time-and-Materials (T&M) and Firm-Fixed-Price (FFP). Demonstrated experience in contract negotiation, risk assessment, administration/management, and applying procurement policies, procedures, and industry best practices while ensuring compliance in a small-business setting. Proficiency in Microsoft Excel, Word, and Adobe applications; familiarity with Deltek VantagePoint is a plus. Strong written and verbal communication, organization, attention to detail, and effective collaboration with teams, subcontractors, and clients are essential skills for this role. Salary Description $80,000 - $120,000/Yr. #J-18808-Ljbffr