Legal Adminstrative Assistant

Minneapolis/St. Paul, Minnesota, United States Business Unit HBI Corporate Employee Classification Full Time Regular About Us Hubbard Broadcasting Inc., is the parent company of several media companies including Hubbard Television, Hubbard Radio, Gamut Podcasting, REELZ, F&F Productions and 2060 Digital. Based in St. Paul, MN, this family-run business has been in operations for nearly 100 years. Job Overview Hubbard Broadcasting, Inc. (HBI) is seeking a skilled and driven Legal Administrative Assistant (LAA). HBI's LAA will provide senior administrative support to attorneys in HBI's legal department and will report to HBI's Chief Legal Officer. The ideal candidate will have excellent communication skills, strong attention to detail, and will be service-oriented and professional. This role offers the opportunity to thrive in a fast-paced, collaborative team environment in the broadcasting and media industry. This position is based in house at HBI's corporate headquarters in St Paul, Minnesota. Job Responsibilities Provide outstanding service in greeting guests, scheduling meetings, and answering calls Proactively assist attorneys in managing their workloads and legal matters Facilitate communication between and among attorneys and HBI's corporate and market personnel Manage intake of legal matters and communicating status updates while proactively managing important deadlines Draft, revise, and proofread agreements, correspondence, and other documents Organize and maintain legal records, agreements, and files Assist with managing contacts, emails, printing, and mail processing Send and track signature pages and original documents Process invoices and attorney reimbursements Complete other projects and tasks as assigned. Qualifications Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position) Five+ years of experience in a professional services environment Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.) Self-motivated, service-oriented, and eager to learn Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks Strong team player, skilled at managing projects and coordinating with others to meet deadlines Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines Highly organized and able to manage workflow Able to take ownership of requests and demonstrate strong problem-solving skills Communicate clearly and professionally at all levels and across the organization This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law. Additional Information This position is subject to pre-employment criminal background check. A criminal conviction or arrest pending adjudication that does not relate to the requirements of the position will not, on its own, disqualify an applicant. The company will use background check information in a confidential, non-discriminatory manner consistent with applicable federal, state and local law. Compensation and Benefits When extending an offer, the company considers a variety of factors such as (but not limited to) the candidate's work experience, education/training & key skills as well as internal peer equity and other market and business considerations. The hourly pay range for this position is $33.00 - $43.00. For information regarding our benefits, please copy the link below and paste in your browser: EEO Statement We are an equal opportunity employer, including disability/vets. Diversity Statement Hubbard Broadcasting has been committed to representing the communities we serve since our founding over 100 years ago. The same holds true today. We know the best way to accomplish this is by recruiting and retaining top talent from diverse cultures, life experiences, and world views. With dignity and respect, we value YOU and everything that makes YOU uniquely YOU. We are an equal opportunity employer, committed to a policy of non-discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity, religion, marital status, national origin, mental or physical disability, public assistance status or any other characteristic or trait that has protection under the law. #J-18808-Ljbffr