Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a collaborative finance team in Wheaton, Illinois in a contract-to-permanent position. This role supports day-to-day payment operations by reviewing invoices, maintaining accurate vendor records, and helping ensure timely disbursements across multiple programs. The ideal candidate brings a solid foundation in accounts payable, is comfortable working in Excel and accounting systems, and is eager to expand into broader accounting responsibilities.

Responsibilities:
• Review, code, and process vendor invoices while confirming supporting details and compliance with internal financial procedures.
• Prepare and issue payments to third-party vendors, landlords, and program participants, including scheduled check runs and manual payments when needed.
• Reconcile payment activity to identify discrepancies, missed disbursements, outstanding checks, and credit balances, then follow through on corrections.
• Support recurring subsidy, reimbursement, and program-related payments by maintaining accurate records and updating payment statuses.
• Assist with year-end reporting tasks such as 1099 preparation, vendor tax documentation review, and resolution of tax ID or levy-related issues.
• Maintain vendor and payee information in Yardi and other accounting platforms, including setup of new records and updates to existing profiles.
• Work closely with accounts receivable and other finance team members on general ledger support, interest postings, and cross-functional accounting tasks.
• Organize and retain financial documentation in both digital and paper formats while safeguarding confidential information.
• Access banking portals and related systems to help administer reimbursement payments and monitor payment activity for accuracy and timeliness.• At least 1 year of accounts payable experience, including invoice processing and payment support.
• Working knowledge of bookkeeping principles and general accounting practices.
• Ability to code invoices, manage check runs, and maintain accurate payment records.
• Basic Excel skills for tracking, reconciliation, and financial data entry.
• Experience with accounting software; familiarity with Yardi is preferred but not required.
• Associate’s or Bachelor’s degree in Accounting is preferred.
• Strong attention to detail with the ability to investigate discrepancies and resolve payment issues effectively.
• Willingness to learn additional accounting functions such as accounts receivable, bookkeeping, and broader finance support.