Secretary - Guidance Secretary (Battle High School)

Guidance BHS Guidance Secretary

Schedule / Grade - Hourly Support Staff/ 27 - Job Code - xxSEC09730

FLSA - Non- Exempt - Calendar - SEC- 09

Benefits - Eligible (Retirees not Benefit eligible) - Contract Type - Notification

Bargaining Unit - N/A - Revised Date - 02/24/2025

Position Summary:

The Columbia Public School District is seeking an Office Personnel for the high school.

Essential Responsibilities and Duties:

The Office Personnel is responsible for:

• Interacting with many people including students, teachers, parents/guardians, college and career representatives, military recruiters, and community members regularly.
• Utilizing computer and other office equipment.
• Excellent computer skills: proficient with Microsoft Office programs, Google apps such as: Docs, Sheets, Forms, etc., and the Student Information System.
• Performing general clerical duties such as answering the phone, filing, and data entry.
• Prioritizing workload/workflow and being detail oriented.
• Handling multiple tasks simultaneously.
• Answering questions about A+ requirements for students and parents/guardians.
• Collecting & processing testing payments made in person and through SchoolPay.
• Understanding and adhering to Board policies and procedures.
• Performing other duties as assigned.

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

District Expectations:

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit

Reporting Relationships:

Reports To: Building Principal

Supervises: None

Qualifications:

Minimum: High school diploma or GED

Preferred: One year of office clerical experience preferred

Other: Proficient knowledge of Microsoft Office software (Word, PowerPoint, Access, Excel, and Publisher)

• Excellent communication and organizational skills.
• Ability to handle multiple tasks simultaneously.
• Must have proficient typing skills
• Effective telephone communication skills.
• Accurate and detail-oriented with data management skills.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Ada Requirements:

Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, staff, administration, parents and students.

Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing. Calculate figures and amounts such as discounts, interest, proportions, and percentages.

Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.

Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software

Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.

Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk and hear; frequently required to move about and use fingers and controls; Occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Equal Opportunity Employer