Records Management Specialist

DEPARTMENT OF CHILD SAFETY

DCS is a social & human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support. Records Management Specialist Job Location: LEGAL SERVICES ADMIN, 3003 N Central Ave Phoenix, AZ 85012 Posting Details Salary: $19.1707 HRLY / $39,875.06 Salary Grade: 17 Closing Date: May 24, 2026 Job Summary Based on business needs, this position may function as a Centralized Records Coordinator or Redaction Specialist. Centralized Records Coordinator performs statewide research in systems regarding child maltreatment records, processes statewide and nationwide requests from the public, media, court personnel and legal requests to aid in criminal prosecution and in making rulings for civil child custody matters. Conducts DCS out‑of‑state and law enforcement information requests for individuals who have a DCS report made. Ensures the safety of children in their jurisdictions when the family (parent, guardian, or custodian), at one time, were residents of Arizona, including adult perpetrators and child victims, researches and other state agencies for the release of confidential DCS report history. Redaction Specialist determines if a person is statutorily entitled to a DCS report history and/or case records and if so, redacts the reports/records in conformance with statute and policy. Conducts systems research in Guardian and various county court websites. Job Duties Centralized Records Coordinator – Determines who is authorized to receive information per state statute, and in the correct format. Researches in Guardian for all requests including dependency, court order and client requests for prior child maltreatment history. Redaction Specialist – Performs redactions of all records in accordance with DCS policies and procedures and in accordance with Attorney General’s Office (AGO) training, receives, logs, reviews, processes and sends out requests for confidential DCS history. Completes daily/weekly statistical reports regarding production achieved. May require driving. Other duties as assigned related to the position. Knowledge, Skills & Abilities (KSAs) Knowledge of Arizona Revised Statutes pertaining to confidentiality in the area of assignment. Redaction procedures and associated software. Processing requests for information from public, media, court etc. Skills in Effective written and verbal communication. Problem identification, analysis and resolution, including recommending a course of action regarding a wide variety of data from various computer sources and troubleshooting difficulties. Conflict management. Interpersonal relationships. Organization. Using computer hardware and software including Microsoft Office (Word, Outlook, and Excel etc.). Ability to Learn the department's specialized systems (e.g., Guardian) to research record availability. Apply statute and policy to varying types of records requests. Review records requests to ensure validity. Redact documents using available software. Accurately track requests. Maintain the strictest confidentiality. Pre‑Employment Requirements This position requires driving or the use of a vehicle as an essential function of the job. Any employee operating a motor vehicle on State business must possess and retain a current valid class‑appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver license record checks and must maintain acceptable driving records. Employees using a personally owned vehicle on state business shall maintain the statutorily required liability insurance. The ability to secure and maintain clearance from the DCS Central Registry is required. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E‑Verify). Benefits Affordable medical, dental, life, and short-term disability insurance plans. Top‑ranked retirement and long‑term disability plans. 10 paid holidays per year. Vacation time accrued at 4.00 hours bi‑weekly for the first 3 years. Sick time accrued at 3.70 hours bi‑weekly. Deferred compensation plan. Wellness plans. Retirement Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. E‑EO Statement The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. #J-18808-Ljbffr Arizona State Government