Executive Assistant & Graduate Programs Coordinator

Executive Assistant & Graduate Programs Coordinator

Title: Executive Assistant & Graduate Programs Coordinator

Agency: Academic Affairs

Location: Norfolk, VA

FLSA: Non-Exempt

Full Time or Part Time: Full Time

Job Description: This position will perform a variety of high level and direct administrative support for the Dean of the Graduate School, as well as serving as backup administrative support for the Graduate School to include office management and administration, special projects and events support, and other Graduate School initiatives.

Minimum Qualifications:

• Considerable knowledge of effective customer service and problem resolution techniques.
• Exceptional computer and technical skills, including Banner, Insight, Microsoft Office Professional Suite, including PowerPoint, Excel, Publisher, and Outlook.
• Strong oral and written communication skills.
• Effective time management and organizational skills with the ability to maintain a high quality of work against pressing deadlines and to produce accurate, detail-focused, professional output.
• Demonstrated skill in document development and proofreading.
• Demonstrated ability in high-stakes meeting preparation (briefing memos, agendas, meeting materials)
• Demonstrated ability to handle confidential communications, and stakeholder diplomacy.
• Demonstrated ability to manage events with extensive attention to detail.
• Demonstrated ability to work independently with minimal direct supervision.
• Demonstrated ability to work on a variety of projects or tasks simultaneously.

Additional Considerations: Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Virginia Department of Human Resource Management