Administrative Assistant I (2026-2027 School Year) 215 day

Administrative Assistant

Position Title: Administrative Assistant, I

Function: Administrative Services

Family: Administrative Support

Reports to: Director or Principal Pay Grade: N09 Terms of 215 days per year. FLSA Classification: Non-Exempt

Employment: At-Will employment agreement.

Salary is in pay grade N09 on the Non-Exempt SAISD Compensation Plan. Entry hourly rate is at $19.00 with consideration for directly related experience.

Funding This position is locally funded.

Position Summary: Responsible for providing administrative support to ensure efficient business processes for the campus/department. Adheres to departmental policy and procedures, prepares documents, and produces various operating reports. Serves as the administrative point of contact for all internal and external inquiries.

Essential Functions / Key Responsibilities:

• Support all administrative operations to ensure efficient business processes; may handle routine and emergency office decisions as needed using latitude for independent judgment under general supervision.
• Oversee fiscal activities for campus/departments. Prepare reports, cost analyses, and monitors expenditures using solid knowledge to ensure a financially responsible budget.
• Oversee administrative staff using latitude for independent judgment. May determine schedules and assignments, monitor team performance, and report on metrics. May be asked to provide training resources for professional development to support continuing employee growth and career progression.
• Update the administrator's calendar including setting appointments, making travel arrangements, registration, and accommodations for conferences, and checking in daily/weekly to prioritize meetings and arrangements using latitude for independent judgment. Ensures prompt response to all requests and inquiries.
• Keep management informed of administrative matters. Provide recommendations for process revisions based on internal issues, workflow, and customer needs.
• Review, validate, and analyze data using solid knowledge; create reports, documents, and presentations. Keeps management apprised of workload status and potential hindrances to turnaround time deliverables.
• Collaborate with staff members and management to ensure initiatives are thoroughly communicated.
• Review and provide recommendations for policy/procedure development and revision based on feedback received or issues identified. Presents management with recommendations for needed policy and process changes, enhancements, and clarification using solid skill and knowledge.
• Compose, proofread, and edit correspondence, reports, and other material using solid knowledge. Review outgoing material for completeness, dates, and signatures.
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

Minimum Requirements:

• High School diploma or GED recognized by the Texas Education Agency or a regional accrediting agency.
• 3+ years of experience in related field or Higher Education Degree from an accredited college or university.
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Knowledge, Skills & Abilities:

• Effective communication skills, both oral and written, with diverse groups of individuals utilizing tact and diplomacy.
• Proven ability to create and maintain a positive office environment.
• Excellent organization and time management skills with verifiable experience in maintaining accurate records and meeting deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Demonstrated ability to organize workload by priorities.
• Demonstrated ability to problem solve, think critically, and manage conflicts.
• Demonstrated ability to maintain strict confidentiality.
• Demonstrated ability to both prioritize tasks and handle multiple tasks simultaneously.
• Excellent writing and proofreading skills.

Working Conditions Work Environment:

• Computer, computer software programs and peripherals, teacher resource materials and equipment, copier, fax, and other equipment applicable to position.
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)

Physical Demands/Requirements:

• Maintain emotional control under stress; work with frequent interruptions/deadlines; frequent sitting, standing, walking, climbing, balancing, pulling and pushing; reaching, repetitive hand motions, hearing, speaking clearly, visual acuity and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.

Supervisory Responsibilities / Direct Reports:

• None

San Antonio ISD is committed to non-discrimination on the basis of race, color, ethnicity, culture, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, appearance, immigration/citizenship status, home language, socioeconomic status, or disability in its educational programs, services, and District business functions.

Information on persons designated to handle inquiries regarding non-discrimination policies can be found within SAISD Board Policies DIA(EXHIBIT) or FFH(EXHIBIT), available online at

San Antonio ISD est comprometido a no discriminar por motivos de raza, color, origen tnico, cultura, religin, origen nacional, edad, sexo, identidad sexual, expresin de gnero, orientacin sexual, apariencia, estado inmigratorio/de ciudadana, idioma natal, estado socioeconmico o discapacidad en sus programas educativos, servicios y funciones de negocios del Distrito.

La informacin sobre las personas designadas para manejar consultas sobre las polticas de no discriminacin se encuentra bajo las Polticas de la Junta Directiva DIA (Prueba documental) o FFH (Prueba documental) de SAISD, disponible en lnea bajo: