Billing Associate

Clerical Support

Summary: Support branch functions by processing all paperwork, entering data into the computer system and answering incoming phone calls. Part-time position working three days a week.

Essential duties and responsibilities include the following, other duties may be assigned:

• Obtain purchase orders from customers.
• Answer and dispatch phone calls.
• Enters information into computer for billing within 24 hours of delivery.
• Types letters and memos as needed as well as other standard clerical work when requested by branch manager.
• Monitor receivables and follow up with customers that are past due.
• Communicate and support activity of various departments- sales, service and warehouse to insure accuracy of paperwork, billing, inventory, A/R and A/P.
• Prepares invoices for mailing. Mail invoices to customer within 24 hours of delivery.
• Prepares deposits from cash sales. Maintains petty cash account and controls credit card machine.
• Review all accounts payable slips, package slips, and inventory invoices prior to manager’s approval and send them to corporate.
• Receive and process cash from sales invoices and account receivables payments. Write up the proper paperwork.

Qualifications: To perform this job satisfactorily, an individual must be able to perform each essential duty in an acceptable amount of time with an acceptable level of accuracy after completion of training period.