Accounting Assistant II

Accounting Assistant II

We are accepting applications for Accounting Assistant II. At this time, we have 1 opening for an 8-hour, 12-month employee in the Fiscal Department. The work hours for this position are 8:00 a.m. to 4:30 p.m., Monday through Friday. Under the direction of an administrator or designee, to perform difficult and responsible accounting and fiscal record management functions that involve manual and computer-assisted record management systems; to prepare a variety of fiscally related reports and records; and to do other related work as required. Incumbents in this classification provide students and staff with a variety of fiscal record management functions services which in turn directly supports learning.

Essential job functions include establishing, balancing, verifying, adjusting, and maintaining accounting and fiscally related records and reports; reviewing, sorting, and maintaining a variety of fiscal accounts payable and receivable information, files, and records to ensure comprehensive and accurate data compliance with prescribed accounting systems and generally accepted principles of accounting; generating and distributing invoices of varying complexity on behalf of the District; processing a variety of documents, verifying items received and services rendered before payment process, pertaining to financial-related transactions; operating a computer terminal in posting to records and files; receiving money and preparing a record of cash receipts; receiving, reviewing, and verifying financial documents and reports for accuracy and adherence to legal mandates, policies, and operational guidelines; processing payments using the District fiscal services system through the Los Angeles County Office of Education fiscal services system; preparing or assisting in the preparation of a variety of reports required by Federal, State, and County agencies; making complex arithmetical calculations and verifying the accuracy of computer system output reports; preparing documents and verifying warrant listings and releases of payment from various accounts and funds; responding to inquiries, including phone, mail, and walk-ins (e.g., district staff, vendors, district and site personnel, contractors, community representatives, etc.) to resolve issues, provide requested information, and/or refer to appropriate department personnel; preparing bank deposit documents and reconciling bank statements; performing accounts payable and accounts receivable functions and performing a variety of follow up activities in clearing vendor warrants; posting to subsidiary ledgers, journals, and summaries; preparing trial balances and financial statements; assisting District personnel in the resolution of payroll issues and concerns; preparing or assisting in the preparation of State and Federal payroll related documents and reports; receiving, reviewing, and verifying payroll documents and reports for accuracy and adherence to legal mandates, policies, and operational guidelines; preparing and distributing personnel and fringe benefit records summaries; preparing and releasing payroll warrants and various payroll documents; and performing other duties related to the class as assigned.

Skills, knowledge, and/or abilities required include performing complex accounting and fiscally related clerical functions; preparing and reviewing financial reports, records, and related summaries; performing double entry bookkeeping, as required by the assignment; making complex arithmetical calculations with speed and accuracy using a 10-key calculator touch process; methods, practices, and procedures pertaining to accounting and fiscally related record management systems; manual and computer-assisted accounting and fiscal record management systems; bank deposits and statement reconciliation processes; fiscal report preparation and formatting; and inventory control processes and procedures.

Experience and education requirement is two (2) years of increasingly responsible experience in fiscal record management and reporting involving manual and computer-assisted processes. Education: Equivalent to the completion of High School, supplemented by training or coursework in accounting, bookkeeping, and business practices and procedures.

Physical demands include performing light work, which involves lifting no more than 20 50 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

Application and selection process includes obtaining an employment application and job description online or at the District Office. Assistance can be obtained by calling Daniel Palma, Human Resources Specialist, at View phone number on click.appcast.io. Permanent employees may submit a Request to Transfer Form with the Division of Human Resources. Qualified applicants will participate in a written examination and technical oral interview. The eligibility list will be certified for a period of six months and used to fill current substitute and future permanent openings.

Benefits include paid holidays, sick leave, vacation, longevity benefits, insurance, life insurance, and a retirement plan. Accommodations are available for individuals with legally defined disabilities. Veteran preference is available for entry-level positions. Pre-employment examinations, fingerprinting, physical examination, tuberculosis exam, and an Eligibility Verification Form (I-9) are required.