Marketing Coordinator

Job Description Position Summary The Marketing Coordinator supports the successful development, organization, and management of marketing assets and product information throughout the marketing lifecycle. Working closely with the Marketing Manager, Senior Marketing Coordinator, Product Development, Sales, Design, Studio, and Data teams, this role helps ensure projects begin with complete and accurate information and conclude with properly organized, tagged, and accessible marketing assets. This position combines marketing coordination, asset management, data accuracy oversight, and cross-functional communication to support product launches, creative development, and ongoing marketing initiatives. The ideal candidate is highly organized, detail-oriented, and enjoys collaborating with multiple teams to keep information and assets accurate, accessible, and aligned with company standards. Key Responsibilities Marketing & Creative Coordination Serve as a central point of coordination for marketing asset requests, including renders, photography, video, design projects, infographics, and collateral. Create and manage project requests using established templates and workflow tools. Gather and organize product information, specifications, files, samples, and supporting materials required for marketing projects. Coordinate communication between Marketing, Product Development, Sales, Design, Studio, and Data teams. Assist in preparing creative briefs and supporting documentation for marketing initiatives. Schedule and facilitate project meetings as needed. Asset Development & Lifecycle Coordination Coordinate photography, video, render, and creative asset requests from intake through final asset availability. Ensure all required information and materials are complete before projects begin. Track project progress and maintain documentation throughout the asset development process. Facilitate stakeholder reviews and communication to keep projects moving efficiently. Confirm completed assets are uploaded to the appropriate systems and available for internal use. Apply asset naming conventions, metadata, tagging, and organizational standards to support consistency and searchability. Ensure completed assets and supporting information are properly distributed and maintained according to established processes. Product Data & Asset Management Identify and communicate missing, incorrect, or inconsistent product information within Salsify or related systems. Support the organization and maintenance of product marketing information and digital assets. Tag and manage assets according to established procedures and standards. Create and maintain QR codes and related marketing resources. Assist with ongoing asset library maintenance and documentation efforts. Administrative & Team Support Document meeting notes, key decisions, action items, and next steps. Maintain project tracking and status updates within Smartsheet and other marketing systems. Provide support for collateral, displays, product launches, and other marketing initiatives. Assist the Marketing Manager and Senior Marketing Coordinator with department projects and process improvements. Support additional marketing activities and special projects as assigned. Qualifications Required Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced environment. Strong follow-through and problem-solving skills. Ability to work effectively with cross-functional teams. Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams. Preferred Associate degree, marketing coursework, or equivalent work experience. 1-3 years of experience in marketing, administrative coordination, project support, communications, or a related field. Experience supporting a marketing, creative, product development, or sales organization. Familiarity with Smartsheet, digital asset management systems, PIM systems, or similar business tools. Experience coordinating photography, creative assets, or marketing content is a plus. Physical Demands Ability to lift, push, pull, bend, and stand with or without reasonable accommodation. Work Environment Moderate noise environment with varying exposure based on project needs.