PROGRAM ASSISTANT

Overview Position Title: Program Assistant Reports To: SUN Site Manager Location: Meadows Elementary Department/Program: Community Schools Status: Non-exempt Responsibilities Oversee general functioning of the after school/summer program, including set-up and clean-up, maintaining attendance records, supplies, and transitions throughout the building Assist Site Manager with duties including data entry, student attendance tracking, implementing positive behavior incentive plans, community and family event planning, and maintaining community partnerships Act in a general support role for after school Activity Leaders and students Facilitate outreach and recruitment of students, parents, and community members to increase participation, volunteerism, and involvement in SUN activities Assist in the planning and coordination of family and community events Coordinate participant registration, data collection, documentation, filing and database maintenance in accordance with the program’s needs Assist with the outreach and recruitment of community organizations and resources to support family health and social service needs Complete the accurate count of suppers served to students daily Develop positive working relationships with students, families, teachers, school staff, community partners, volunteers, office staff and custodians Provide administrative support to SUN site office including answering incoming calls, responding and routing voicemail messages for our programs Oversee and maintain office supplies and program inventory, ensure needed supplies are available for staff Maintain office calendar for meetings and ensure up to date information is available on wall calendar Provide support to new or existing staff on making identification badges Lightly maintain the cleanliness of office environment Become familiar with our digital system, various programs, and equipment in the office Basic data entry and information upkeep, maintain client info, spreadsheets, casual program signage and other data Other duties as assigned Knowledge, Skills and Abilities Ability to work with diverse groups and provide a welcoming environment to students Ability to effectively manage and maintain confidential and sensitive information Work effectively within a team-dependent environment Ability to manage multiple projects simultaneously Demonstrate flexibility to adapt to changing priorities and responsibilities depending on the needs of the position/department Possession of strong verbal and written communication skills in a language in addition to English is beneficial Competency in using Microsoft Office and Google Suite Possesses excellent time management, prioritization and organizational skills Ability and commitment to continuous quality improvements and innovation Successful knowledge of and competency to operate a personal computer and utilization of the internet Education and Experience High School diploma or GED or equivalent, relevant experience Experience teaching and/or working with school aged students Other Requirements Personal transportation allowing for travel within the Portland Metropolitan area in a timely manner. If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy. MFS requires all employees and volunteers to complete a criminal background check which includes a fingerprint background check. We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process. Work Environment Work is normally performed in a collaborative classroom/office environment and/or at other locations as deemed necessary. May require occasional early morning, weekend or evening work. Position requires regular use of computer, telephone, fax machine, scanner, copier and may require accessing locations by use of stairs. Some bending and lifting could be necessary. Must be able to comfortably lift and carry up to 25 pounds on an occasional basis. Metropolitan Family Service is committed to building a diverse workforce and is an Equal Opportunity Employer. We encourage candidates from diverse backgrounds to apply. #J-18808-Ljbffr Metropolitan Family Service