Administrative Assistant

Make A Difference, Protect Lives, And Achieve Your Dreams Build your career with the industry-leading fire, life safety and security company. Summary This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components. Job Description Essential Duties & Responsibilities: Greets and directs clients and visitors. Answers phone calls and emails in a timely manner. Manages company telecommunications network and communicates with answering service. Makes appointments and referrals Manage data in spreadsheets and reports Creates and maintains office related records and reports Files/uploads reports with city, and state agencies Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, Maintains the integrity and confidentiality of confidential employee or departmental files. Receives, records, and distributes packages and mail. Manages key vendor accounts, supply inventory, and submits invoices for payment Compiles budget data and maintains financial records as requested. Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence. Assists with projects and event support Assists other departments as needed Assists with Customer relations Assists with Contract creations Manages all branch Fire Alarm Invoicing Perform other duties assigned by management. Education/Qualifications High School diploma Ability to obtain Alarm company employee license Proven success in office administration Proficient in Microsoft Office Suite or similar software. Understanding of clerical procedures and systems such as record keeping and filing Ability to work independently and identify and solve problems. Ability to organize and prioritize work. Other Duties Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy. Performs other duties as assigned. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Benefits and Perks Excellent pay Medical, dental, vision Company paid life insurance Company paid short term disability 401K with employer match Paid vacation and company holidays Training and Career Development Company vehicle (if job applicable) Pye-Barker Fire and Safety is an Equal Opportunity Employer