Office Administrator

Spectrum Psych Office Administrator Los Angeles, CA·Part time Apply for Office Administrator We are seeking a part-time Office Administrator to support the day-to-day operations of our growing practice. This hybrid role includes both remote administrative work and regular in-person support at our West Los Angeles office. The ideal candidate is organized, proactive, detail-oriented, and enjoys supporting both clients and clinicians while helping the practice run smoothly. About Spectrum Psych Spectrum Psych offers psychological and psychiatric care for neurodivergent clients across the lifespan — including diagnostic evaluation, psychotherapy, occupational therapy, medication management, yoga therapy, and support groups. We specialize in supporting individuals and families navigating autism, ADHD, anxiety, and mood-related concerns in a warm, strengths-based environment. Description Job Description Administrative Support Review and build clinician schedules based on submitted availability Reschedule appointments and communicate updates with clients and clinicians Send information to prospective clients regarding services, fees, and next steps Schedule consultation calls and coordinate with outside providers as needed Organize and maintain client intake paperwork, digital files, and client portal information Follow up with clients regarding incomplete forms and required documentation Send and score assessment questionnaires Assist with office organization, restocking supplies, and administrative projects Securely shred and dispose of confidential documentation when appropriate Client & Team Communication Answer phone calls and emails in a timely manner Route inquiries to the appropriate team members Communicate appointment changes and cancellations with clients Assist with internal communication and coordination among clinicians and administrative staff Content & Practice Support Assist with creating and scheduling approved social media content Help update resource guides, flyers, and practice materials as needed Draft administrative content and coordinate clinician review Qualifications Required Strong organizational and multitasking skills High attention to detail and ability to maintain confidentiality Ability to work independently and collaboratively Comfort learning new technology and systems Preferred Experience in administrative support, healthcare, or mental health settings Familiarity with Google Workspace, scheduling platforms, social media platforms, and electronic records systems Why Join Spectrum Psych LA? Hybrid role with both remote and in-person responsibilities Collaborative and supportive team environment Meaningful work supporting neurodivergent individuals and families Opportunity to grow with an expanding multidisciplinary practice How to Apply If you're organized, compassionate, and excited to be part of a mission-driven mental health practice, we'd love to hear from you. Please apply through Gusto or email your resume and a brief introduction to [emailprotected] . #J-18808-Ljbffr