Executive Administrative Assistant

Job Description

CONFIDENTIAL SEARCH

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Executive Assistant to the President and CEO

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A well-established organization in Miami is conducting a confidential search for an experienced, bilingual Executive Assistant to provide high-level support to its President and CEO. This position requires exceptional discretion, professionalism, organization, and the ability to manage sensitive information.

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Position Overview

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The Executive Assistant will manage the President and CEO’s day-to-day administrative needs and serve as a key liaison for the organization,

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Executive Administrative Assistant.

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Key Responsibilities

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• Provide comprehensive administrative support to the President and CEO.

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• Manage confidential executive documents, correspondence, records, and digital communications.

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• Coordinate the President and CEO’s calendar, appointments, agendas, event registrations, and RSVPs.

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• Plan and coordinate, including preparing presentation materials for in-person and virtual delivery.

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• Arrange domestic and international travel and accommodations for the CEO and employees.

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• Prepare, review, and maintain accurate travel and expense reports.

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• Complete monthly reconciliations of petty cash and corporate credit cards.

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• Review invoices for accuracy before submitting them for approval.

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• Manage special projects and additional responsibilities as assigned by executive leadership.

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Qualifications

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• Associate degree in Business Administration preferred; equivalent professional experience will be considered.

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• At least three years of experience supporting C-suite executives in an administrative capacity.

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• Bilingual proficiency in English and Spanish is required.

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• Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

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• Excellent written and verbal communication skills in English and Spanish, with the ability to interact professionally at every level of an organization.

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• Strong attention to detail, accuracy, and confidentiality.

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• Exceptional organizational, time-management, multitasking, and prioritization skills.

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• Strong internal and external customer service skills.

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• Ability to exercise sound judgment, take initiative, and work effectively with minimal supervision.

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• Experience supervising administrative or front-office personnel is preferred.

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All inquiries and candidate information will be handled with the highest level of confidentiality.