Executive Assistant

Our client is looking for a temp to perm Executive Assistant/Office Manager:

This is a temp-to-perm opportunity for someone who enjoys being hands-on, thrives in a fast-paced environment, and can seamlessly balance executive support with general office administration. The ideal candidate is detail-oriented, resourceful, professional, and comfortable anticipating needs and taking ownership of tasks from start to finish.

Executive Support

Manage and maintain a busy executive calendar, including scheduling, rescheduling, and coordinating meetings across multiple time zones.

Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.

Prepare and submit expense reports and track receipts and reimbursements.

Assist with meeting preparation, including agendas, materials, conference rooms, and logistics.

Coordinate internal and external meetings and ensure all necessary arrangements are in place.

Handle confidential and sensitive information with discretion.

Provide general administrative support and proactively anticipate the executives needs.

Office Administration

Support the day-to-day administrative operations of the New York office.

Manage office supplies, equipment, deliveries, mail, and general office needs.

Coordinate with building management, vendors, and service providers as needed.

Help maintain an organized, professional, and welcoming office environment.

Assist with office events, team meetings, and other administrative projects.

Qualifications

3+ years of experience in an Executive Assistant, Administrative Assistant, Office Administrator, or similar role.

Excellent organizational and time-management skills with exceptional attention to detail.

Strong written and verbal communication skills.

Professional, polished, and personable demeanor.

Highly proactive with the ability to anticipate needs and work independently.

Comfortable managing multiple priorities in a fast-paced environment.

Strong judgment and discretion when handling confidential information.

Proficiency with Microsoft Office and/or Google Workspace.

Ability to coordinate calendars, travel, meetings, and administrative tasks efficiently.

Fluency in both English and Spanish is a must.

Midtown Manhattan

5 days week/onsite

standard hours

$35/hr temp, 80K perm