Executive Administrator

Job Description

Job Description

We are looking for an experienced Executive Administrator to provide onsite support for our client's senior leadership in Memphis, Tennessee. This position plays a central role in keeping daily operations organized, managing front desk activity, and ensuring executive priorities are handled with discretion and efficiency. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to coordinate multiple projects, meetings, and business needs in a fast-paced environment.

Responsibilities:

• Serve as the primary onsite administrative partner to the leadership team, with direct support for senior stakeholders.

• Oversee front desk activities by greeting visitors, directing inquiries, and maintaining a welcoming first impression for guests, clients, and vendors.

• Coordinate executive calendars, schedule appointments, and organize meetings to align with changing priorities and business demands.

• Arrange travel plans, prepare itineraries, and manage logistics for meetings, conferences, and offsite leadership events.

• Develop reports, organize business documentation, and compile financial or operational information for leadership review.

• Handle confidential records and sensitive communications with a high level of care, sound judgment, and discretion.

• Support event planning efforts for leadership gatherings and external meetings, ensuring all details are managed smoothly from preparation through execution.

• Assist with research, project coordination, and follow-up activities to help leadership move key initiatives forward.

• Provide guidance to administrative support staff as needed and help maintain efficient office procedures and communication flow.