Executive Assistant

Executive Assistant, Human Resources - Alpharetta, GA Here at Avanos Medical, we passionately believe in three things: Making a difference in our products, services and offers, never ceasing to fight for groundbreaking solutions in everything we do; Making a difference in how we work and collaborate, constantly nurturing our nimble culture of innovation; Having an impact on the healthcare challenges we all face, and the lives of people and communities around the world. At Avanos you will find an environment that strives to be independent and different, one that supports and inspires you to excel and to help change what medical devices can deliver, now and in the future. Employment for customer facing roles is contingent upon your ability to satisfy all vendor credentialing requirements. If you are unable to be credentialed, Avanos reserves the right to withdraw your employment offer or end your employment. If you require a medical or religious accommodation from these requirements or if you would like to understand more about these requirements, please advise HR so that we can provide additional information and if needed, we can explore any needed accommodation(s). Avanos is a medical device company focused on delivering clinically superior breakthrough solutions that will help patients get back to the things that matter. We are committed to creating the next generation of innovative healthcare solutions which will address our most important healthcare needs, such as reducing the use of opioids while helping patients move from surgery to recovery. Headquartered in Alpharetta, Georgia, we develop, manufacture and market recognized brands in more than 90 countries. For more information, visit Essential Duties and Responsibilities: This position provides executive support and reports to the Chief Human Resources Officer. The position plays a vital role, liaising and coordinating across the organization. This is a hybrid role requiring a minimum of 3 days a week in the office. Key Responsibilities: Provide full administrative support to the Chief Human Resources Officer including but not limited to: Handles all scheduling, allocation of time and determining which meetings are essential to attend, with whom and when. Screens calls for business significance and priority. Review incoming mail to determine what needs to be addressed. Assists with the prioritization of the executive's daily activities. Provides executive summary and proactive pre-read materials for all meetings and contracts. Responsible for budget for use in planning on off-site meetings or conferences. These responsibilities include but are not limited to vendor and special activities selections, coordination with procurement for the negotiating pricing and vendor contracts and on-site management. Attend meetings as appropriate. Organize and submit expenses in a timely and accurate manner. Respond to requests (phone, e-mail, in-person requests, etc.) by gathering and providing information, referring non-routine calls to appropriate staff. Given the high level of external contacts (shareholders, media, board members, bankers), a very high degree of professionalism is required. Proactively develop relationships with key internal/external contacts, including a diverse global team and myriad of important external stakeholders. Effectively manage conflicting priorities. This involves organizing workflow and teaming with colleagues to accomplish tasks and balance workloads. Develop and demonstrate a solid working knowledge of the business's structure, tools, policies and key stakeholders. Assist a diverse group of internal and external contacts to communicate messages, gather information or handle non-routine situations and follow up with executive staff on items/issues to ensure executive is aware of status. Locate and gather highly confidential and sensitive information from the appropriate source to assist in resolving business issues; this may include support on sensitive employee matters, performance reviews, etc. Maintain Qualification on the required training modules. Perform other related duties and projects as assigned or required. Your qualifications Required: Bachelor's Degree in Business/related field or 5+ years of related experience. Excellent customer service and interpersonal skills; ability to maintain a high degree of professionalism and confidentiality in all circumstances. Highly organized with strong advance planning skills and excellent attention to detail. Excellent interpersonal and communication skills, both written and oral. Ability to identify and solve problems on an immediate basis. Ability to manage multiple demands and priorities, and negotiate timelines. Ability to maintain high level of confidentiality. Administrative skills and advanced knowledge of computer applications (MS-Word, Excel, PowerPoint, Outlook) and advanced knowledge of SharePoint and SAP. Ability to demonstrate a high level of professionalism that will represent the leaders and Avanos well to the external world. A flexible mindset that allows the individual to "flow to the work" as required to achieve goals and resolve issues. Preferred: Experience & Background Prior experience supporting a C-suite or senior executive, preferably in an HR or corporate environment. Experience in a heavily regulated industry. Familiarity with HR processes and terminology. Technical Skills Experience with HRIS systems (SuccessFactors) Proficiency with virtual collaboration tools (Teams, Zoom,) Experience managing or coordinating board-level materials or presentations Interpersonal & Soft Skills Demonstrated ability to work effectively in a fast-paced, global organization Experience supporting cross-functional projects or change management initiatives Ability to exercise independent judgment and discretion with minimal supervision