Compliance Operations Associate

Compliance Operations AssociateVerse is looking for a Compliance Operations Associate to help keep our compliance program running smoothly day to day. This role is a mix of desk work and hands-on facility work: you'll track and manage the ongoing pieces of our compliance program (policies, certifications, audits, documentation, deadlines), and you'll also be the on-site point person when third-party auditors or inspectors visit our facility — walking them through the space, answering questions, and making sure what's on paper matches what they see in practice.This is a great fit for someone who is detail-oriented, comfortable with both administrative tracking work and hands-on, in-person facility work, and who takes ownership of following through on open items until they're closed.Compliance Operations & TrackingMaintain and update compliance trackers, calendars, and checklists (licenses, certifications, permits, renewals, training completions, audit action items, etc.)Monitor upcoming deadlines and proactively flag items before they become urgentOrganize and maintain compliance documentation and recordkeeping systems, ensuring materials are audit-ready at all timesSupport internal audits and external inspections by gathering documentation, coordinating schedules, and preparing materialsDraft and update standard operating procedures (SOPs), checklists, and job aids as processes evolveAssist in preparing reports and dashboards summarizing compliance status for leadershipHelp onboard and track completion of required trainings/certifications across teamsSite Visits & Auditor Walk-ThroughsServe as the on-site point of contact when third-party auditors, inspectors, or regulatory officers visit Verse's facilityCoordinate scheduling and logistics ahead of each visit, ensuring the facility and relevant staff are preparedAccompany auditors throughout the on-site walk-through, answering questions and facilitating access to documentation, staff, or areas of the facility as neededTake detailed notes during the walk-through, including any observations, findings, or requests made by the auditorConduct internal "pre-visit" walk-throughs beforehand to proactively identify and resolve issues before an official visitCompile and distribute post-visit summaries, tracking any corrective action items through to resolutionBuild working relationships with internal teams so facility staff are consistently audit-ready, not just before a scheduled visitEscalate urgent or high-risk findings promptly to compliance leadershipCross-Functional SupportAct as a point of contact for basic compliance questions from staff, directing more complex issues to the compliance DirectorSupport the rollout of new policies or procedures, including communication and training logisticsAssist with special projects (e.g., new regulatory requirement rollouts, audit prep, policy revisions)What We're Looking For1–3+ years of experience in compliance, quality assurance, operations, audit support, or a related field (healthcare, financial services, or regulated industry experience a plus, depending on Verse's sector)Strong organizational skills and comfort managing multiple ongoing trackers/deadlines simultaneouslyExcellent attention to detail — comfortable being the person who catches the small thing others missClear written and verbal communication skills, including writing up findings and following up with stakeholdersComfortable working both independently at a desk and in person on the facility floor, including hosting external auditors/inspectorsProfessional presence and composure when representing Verse to outside auditors or regulatory officersProficiency with spreadsheets/trackers (Excel/Google Sheets) and general office tools; experience with compliance/GRC software a plusA proactive, "follow-through" mindset — someone who closes the loop on open items rather than letting them sitNice to HaveFamiliarity with relevant regulatory frameworks in the DMEPOS field, Medicare requirements, and general medical terminology.Prior experience conducting audits, inspections, or QA reviewsExperience building or improving tracking systems/processes from scratchLogisticsSchedule: Monday-Friday standard business hours, with possible hybrid work optionsOn-site expectations: Located at 158 W 27th St Fl 10, New York, NY 10001 – In-person positionOur Pledge for an Equitable FutureAt Verse Medical, our mission is to deliver equitable, hospital-quality care to everyone, regardless of their background or where they live. We can only achieve this if our own team reflects the diversity of the patients we serve. We are committed to building a workplace where everyone feels a sense of belonging, where their contributions are valued, and where they can do their best work. We embrace diversity of all kinds: race, gender, age, religion, identity, experience. We are actively working to build a more inclusive and equitable world, starting from within our own walls. We are an equal opportunity employer.We are also committed to providing a positive and accessible interview experience. If you require any accommodations to participate in our process, please contact us at View email address on click.appcast.io.