Construction Office Administrator

Job Description

Job Description

About the Position

We are a growing marina construction company seeking an organized, detail-oriented professional with previous construction office administration experience to support daily office operations and construction projects.

The ideal candidate understands construction paperwork, material purchasing, scheduling, and communication with vendors and field crews. This role requires someone who can manage multiple priorities, work independently, and keep project information accurate and organized.

Responsibilities

• Support daily construction office operations and provide administrative assistance to project and field personnel.

• Prepare and maintain project documentation, spreadsheets, and reports using Microsoft Excel and Word.

• Calculate material quantities and assist with purchasing, supply tracking, and inventory records.

• Coordinate with vendors, suppliers, customers, and field crews regarding materials, schedules, and project needs.

• Organize project files and maintain accurate records of correspondence, purchases, and supporting documentation.

• Assist with scheduling, delivery coordination, and general project support.

• Assist with dock permit applications and track required documentation and approvals as needed.

• Perform other administrative duties as assigned.

Required Qualifications

• Previous office administration or project support experience with a construction company.

• Proficiency in Microsoft Excel and Word.

• Experience maintaining construction project records and coordinating with vendors, suppliers, or field personnel.

• Strong organizational skills, attention to detail, and follow-through.

• Comfort working with numbers, material quantities, and purchasing records.

• Ability to manage competing priorities and work independently.

• Clear, professional communication skills.

Preferred Qualifications

• Experience preparing and submitting dock permit applications and following up with permitting agencies.

• CAD experience, including familiarity with construction drawings.

• Experience in marina, dock, waterfront, or marine construction.