Accounts Payable Coordinator Coordinaot

Accounts Payable Coordinator

Reports To: Accounts Payable Manager

Experience

• Accounts payable experience for a mid to large size construction company
• Familiarity with 1099's
• Familiarity with accruing sales tax

Skills

• CMiC (accounting software) training available
• Excel (proficient)
• Microsoft Word (basic)
• Microsoft Office Outlook (basic)
• Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures

Duties

• Processing job-site generated invoices in CMiC. Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable.
• Timely processing invoices for payment based on due dates (miscellaneous invoices) and owner funding (subcontractors). Distributing checks.
• Reconciling old open payables.
• Updating document compliances in CMiC as contracts, insurance, good guy letters, etc., are received.
• Collecting and verifying W-9's for new vendors.
• Communicating with project accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
• Verifying coding and approvals for overhead invoices.
• Reviewing credit card statements for coding, approvals, complete business purposes, and correct amount due.
• Reconciling vendor statements.
• Extracting AP information from CMiC and compiling reports.
• Researching old outstanding checks.
• Pulling Dun & Bradstreet reports.