Administrative Assistant

Job Description

Job Description

Benefits:

• Competitive salary
• Health insurance
• Paid time off

Position Overview
The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution. This role requires high integrity, sound judgment, and discretion when handling sensitive information.

This position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The right person is adaptable, organized, and comfortable shifting priorities throughout the day.

Core Responsibilities

Administrative Support
Provide day-to-day administrative support to leadership
Prepare meeting agendas, take meeting minutes, and track follow-ups
Manage calendars, meetings, reminders, and scheduling needs
Handle business email correspondence with professionalism and discretion
Maintain organized records, files, and administrative systems

Office, Operations & Coordination
Coordinate office and warehouse supply purchasing
Assist with basic technology setup and troubleshooting
Support vehicle-related administration (registrations, inspections, documentation)
Assist with compliance-related tracking and renewals, as directed
Conduct basic research and coordination related to tools, vendors, or services

Finance & Records Support
Prepare checks and documentation for bill payments
Support year-end documentation (e.g., 1099 preparation)
Maintain organized records for utilities, subscriptions, and service accounts

Internal Support & Culture
Assist with planning internal events and seasonal activities
Support employee recognition efforts (birthdays, milestones, appreciation)
Provide general administrative support for team initiatives and special projects

Additional administrative duties and projects will be assigned as needed.

Benefits & Perks
Competitive pay, based on experience
Medical, dental, and vision insurance
Paid time off, including vacation and holidays
Consistent weekday schedule
Stable, locally owned company with supportive leadership
Opportunity for growth and increased responsibility over time

Qualifications
Strong organizational and time-management skills
Proficient in Microsoft Office (Word, Excel, Outlook)
Comfortable learning new systems and technology
Ability to manage multiple priorities with minimal supervision
Reliable transportation to the office

Ideal Candidate Profile
Operates with high integrity and confidentiality
Dependable, organized, and detail-oriented
Able to pivot quickly and manage interruptions calmly
Enjoys ownership and completing tasks start to finish
Proactive, resourceful, and solution-oriented
Communicates clearly and professionally
Thrives in a support-focused, behind-the-scenes role