Accounts + Operations Manager - Architecture Office

Smith-Miller + Hawkinson Architects is hiring an Accounts and Operations Manager to work in person at our design office in Soho, managing accounts, billing, and HR operations. You must be a good communicator, able to multitask, and enjoy working in a creative environment. Prior accounting experience in an architectural firm is preferred. Salary is $80,000 to $95,000, commensurate with experience. A full benefits package is available and includes health insurance, standard holidays, 401(k), vacation, and other perks. Financial Operations Accounts receivable management Accounts payable management Transaction recording and expense classification (QuickBooks register upkeep, credit card coding) Bank and credit card account management Financial reporting (account balances, monthly project income/expense summary) Tax preparation support (assembling bank statements, W-9s, etc.) Project Financial Support Fee proposal development Subconsultant fee coordination (collecting and assembling team proposals) Additional Services Requests (ASRs) Invoice coordination with project managers Subconsultant payment and task order tracking Project setup and fee/time tracking (Harvest) Contract preparation support HR Operations Assist with payroll and salary administration Benefits administration (annual health plan selection and communication) Onboarding new employees (Justworks) Offboarding departing employees (Justworks) HR compliance and documentation (LS59, passport/I-9 collection) PTO/leave tracking Justworks liaison IT Software license and subscription management Travel & Logistics Travel arrangements and booking Business Uber account management Business Admin & Coordination Insurance management (broker liaison, processing approved annual renewals) Business license renewals #J-18808-Ljbffr Archinect