Office Assistant

Office Assistant

The Office Assistant supports the Arc team. The role involves a variety of administrative functions. This includes normal administrative tasks and special projects.

The successful applicant must be able to work independently and possess strong organizational, interpersonal and problem-solving skills. Primary responsibilities will include:

• Reception Duties: Greet visitors, answer and direct phone calls, manage incoming and outgoing mail
• Administrative Support: Assist in the preparation of regularly scheduled reports, maintain files, update and maintain office policies and procedures
• Scheduling: Schedule and coordinate meetings, appointments, and travel arrangements
• Communication: Write and distribute email and other correspondence
• Office Supplies: Maintain inventory of office supplies and order new materials as needed.
• Documentation: Assist in the preparation of presentations, spreadsheets, and other documents as needed
• Team Support: Provide general support to visitors and assist other staff members as required

Qualifications The successful applicant will have the following minimum qualifications:

• Bachelor's degree or equivalent experience
• Excellent attention to detail, strong organizational skills and pro-active problem solving
• Ability to work tactfully and effectively with a diverse group
• Excellent written and oral communication
• Ability to prioritize, multi-task, follow-through and report back, and manage time effectively
• Ability to work independently and as part of a team
• Ability to handle sensitive matters with discretion
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
• Ability to keep calm under pressure
• Ability to quickly and accurately analyze problems and identify appropriate solutions
• Excellent interpersonal communication skills, including tact, poise, professionalism, diplomacy, and a good sense of humor
• Flexibility and a "can do" approach to dynamic circumstances
• Experience working with international colleagues a plus

Arc is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. Arc provides reasonable accommodation to employees and applicants for employment who have disabilities.