Registration Coordinator

Job Description

Job Description

Job Summary

The Registration Coordinator role at Public Partnerships LLC is responsible for receiving and processing new referrals for participant-directed services and supporting individuals through the full enrollment process. This position conducts outreach to new individuals and stakeholders, schedules enrollment appointments, and ensures all required documentation and requirements are completed accurately and efficiently. The coordinator proactively identifies and resolves enrollment barriers, responds to inquiries, and collaborates with internal and external partners to ensure timely provider onboarding and service initiation. Additionally, the role maintains accurate records, supports reporting and quality assurance activities, and contributes to continuous process improvement efforts.

Key Responsibilities

Referral Intake & Enrollment Processing

• Receives and processes new individual referrals for participant-directed services.
• Processes enrollment applications received through email, fax, mail and online.
• Performs all functions necessary to support the enrollment of the individual/employer/authorized representative and provider(s) including obtaining employer identification numbers, completing criminal background checks, and other enrollment related requirements.

Stakeholder Communication & Coordination

• Communicates referral corrections, as needed, to entities providing case management or service/support coordination entities services to the individual.
• Conducts introduction and welcome outreach to newly referred individuals or their representative to initiate the enrollment process.
• Articulates to all stakeholders what information is required to navigate and complete the enrollment process successfully.
• Engages the entity providing case management or service/support coordination services to the individual to ensure and understand Public Partnerships’ initiation and timely coordination of the enrollment process and what to expect.

Scheduling & Enrollment Facilitation

• Schedules appointment(s) to ensure program enrollment is completed quickly and efficiently.

Customer Service & Inquiry Resolution

• Responds to in-bound and out-bound call inquiries regarding new provider enrollment.
• Researches and resolves customer issues using required reporting processes and systems.
• Educates the individual/employer and provider on interacting with Public Partnerships as their fiscal intermediary, with emphasis on enrolling subsequent providers and keys to successful self-direction.
• Responds to incoming departmental requests to solve outstanding enrollment issues within program enrollment requirements.

Problem Solving & Barrier Resolution

• Readily identifies potential barriers and bottlenecks to timely enrollment and takes necessary steps to triage and resolve.

Data Management & System Documentation

• Updates provider status and records in systems.
• Enters and monitors relevant documentation in enrollment systems and tools.

Compliance, Quality Assurance & Reporting

• Meets quality assurance standards and daily processing metric goals as applicable to program.
• Collects, analyzes, and presents information that will be used for quality control and process improvement activities.
• Conducts both internal and external reporting.

Collaboration & Process Improvement

• Collaborates with internal and external stakeholders as necessary to ensure enrollment cycle times are minimized and the first payment to the provider(s) is received on time and in full.

Required Skills:

• Strong customer service and support experience.
• Proficient in Microsoft Office Suite and web-based applications.
• High aptitude for process assessment, improvement, and recommendation.
• Exceptional verbal and written communication skills.
• Ability to develop strong working relationships with external and internal stakeholders.
• Ability to prepare ad-hoc reporting applicable to enrollment activities.

Qualifications:

Education: Associate or bachelor’s degree preferred. Substantial professional experience may be considered in lieu of a formal degree.

Experience: 1-3 years of experience in data entry or administration in an enrollment environment;1-3 years of customer service experience; and at least 1-2 years’ professional experience working with persons with disabilities.

Working Conditions: On-site in Latham, NY

Compensation & Benefits:

• 401k Retirement Plan
• Medical, Dental and Vision insurance on first day of employment
• Generous Paid Time Off
• Employee Assistance Program and more!
• Base pay may vary depending on skills, experience, job-related knowledge, and location.
• Certain positions may also be eligible for a performance-based incentive as part of total compensation.

Compensation Range: $20.00 - $22.00 / hourly

The above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities, or skills of personnel so classified.

Public Partnerships is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PPL, all aspects of employment regarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programs are based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PPL will not tolerate discrimination or harassment based on any of these characteristics.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

We're committed to bringing passion and customer focus to the business.

Public Partnerships LLC. supports individuals with disabilities or chronic illnesses and aging adults, to remain in their homes and communities and “self” direct their own long-term home care. Our role as the nation’s largest and most experienced Financial Management Service provider is to assist those eligible Medicaid recipients to choose and pay for their own support workers and services within their state-approved personalized budget. We are appointed by states and managed healthcare organizations to better serve more of their residents and members requiring long-term care and ensure the efficient use of taxpayer funded services.

Our culture attracts and rewards people who are results-oriented and strive to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, entrepreneurial environment, and who want to make a difference in helping transform the lives of the consumers we serve. (learn more at

Company Description

We're committed to bringing passion and customer focus to the business.\r\n\r\nPublic Partnerships LLC. supports individuals with disabilities or chronic illnesses and aging adults, to remain in their homes and communities and “self” direct their own long-term home care. Our role as the nation’s largest and most experienced Financial Management Service provider is to assist those eligible Medicaid recipients to choose and pay for their own support workers and services within their state-approved personalized budget. We are appointed by states and managed healthcare organizations to better serve more of their residents and members requiring long-term care and ensure the efficient use of taxpayer funded services. \r\n\r\n\r\nOur culture attracts and rewards people who are results-oriented and strive to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, entrepreneurial environment, and who want to make a difference in helping transform the lives of the consumers we serve. (learn more at