Real Estate Office Assistant

Job Description

Job Description

Licensed Real Estate Assistant – Full-Time

Location: Greensboro, NC

Compensation: $65,000 - $80,000 (based on experience) + potential for bonuses

We’re seeking a full-time Licensed Real Estate Assistant to support a top-producing real estate agent in the Greensboro market. This is a key role for someone who thrives in a fast-moving environment, communicates well, and is ready to be part of a high-performing, client-focused business.

You’ll work closely with a dedicated transaction coordinator and be responsible for supporting key parts of the process, including listing prep, showings, client communication, and assisting with inspections and repair negotiations. Flexibility, initiative, and a commitment to excellence are essential.

What You’ll Do:

•    Prepare and coordinate listing details and marketing efforts

•    Manage appointment scheduling, showing coordination, and client follow up

•    Assist with home inspections and repair negotiations

•    Communicate with clients, vendors, attorneys, and other agents

•    Review and prepare documents for handoff to the transaction coordinator

•    Track timelines and tasks to ensure smooth execution

•    Provide support during standard business hours and evenings/weekends as needed

What We’re Looking For:

•    Active North Carolina Real Estate License (required)

•    Previous experience as a licensed assistant or active agent (in Guilford County, preferably)

•    Strong communication and writing skills

•    Organized, self-motivated, and detail-oriented

•    Comfortable adapting to shifting priorities

•    Willing to work a flexible schedule, including evenings and weekends

•    Professional, calm, and solutions-driven

What We Offer:

•    Salary: $65,000–$80,000 depending on experience

•    Biweekly payroll

•    Bonus potential based on performance, availability, and contribution

•    Opportunity for long-term growth within a well-established and respected real estate business

If you’re ready to bring your expertise into a focused, high-energy environment — and you take pride in delivering polished, reliable support — we’d love to connect with you.

$65,000 - $80,000 Based on experience

• Ensure each transaction complies with legalities and any tax withholdings are complete
• Arrange for open houses and other community events to locally spread brand awareness
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Compete with others in the real estate industry by producing high-quality print and digital marketing materials
• Respond to customer needs with urgency and attentiveness
• Keep track of all transaction documents in the client database and complete the necessary paperwork
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met

• Administrative Support: Manage the Realtor's calendar and schedule when necessary; perform data input and status reporting.
• Transaction Coordination: Assist from contract to closing by coordinating details, scheduling appointments, and managing client communication.
• Database Management: Set up and update databases, including client and sphere of influence contacts.
• Customer Service: Provide exceptional service to clients, the Realtor, and third parties, ensuring a seamless experience throughout the staging and selling process.
• General Support: Monitor time-sensitive requests and complete tasks assigned by the Realtor.
• Respond to Customer Needs: Address customer needs with urgency and attentiveness.

• Background in real estate is required for this position
• Must have high school diploma or GED
• Available evenings and weekends
• Excellent written and verbal communication skills
• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
• A valid Real Estate License is required for this job

Skills:

• Proficiency in Microsoft Office and advanced computer skills.
• Strong interpersonal and organizational abilities.
• Attention to detail, time management, and flexibility are essential.
• Ability to work independently under pressure.

License:

• A valid NC Realtor license and recent real estate experience are mandatory.

Additional Requirements:

• A valid Real Estate License is required for this job.
• Excellent written and verbal communication skills.
• Flexible working schedule to accommodate clients on nights and weekends.
• Previous experience in the real estate industry, preferably in Guilford County.
• Basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems.
• Trello, DocuSign, and ZipForms experience is a huge plus.

We are a high-level real estate business focused on providing high-level service to clients. We maintain positive attitudes and passion for our real estate business while growing and maintaining it, aiming to provide a good quality of life for all. We are heart-based and care for clients; excellent service defines our goal.