Office Manager

Job Title: Legal Office Manager Location: Nashville, TN (On-site) Salary: Up to $100,000 DOE Are you a dynamic operations leader ready to spearhead the growth of a premier Southeast regional defense firm? A highly respected, multi-state law firm is executing a strategic search for an experienced Legal Office Manager to direct operations for their high‑velocity Nashville office. This high‑impact role is designed for a proactive administrator who can seamlessly bridge the gap between financial governance, personnel management, and daily legal facilities support. Working alongside regional leadership, the incoming manager will establish operational efficiency, oversee a growing administrative support team, and optimize localized law firm profitability. Core Responsibilities Practice Group Operations: Oversee daily administrative workflows, optimize office operational policies, and establish strategic resource allocation patterns to support a rapidly expanding group of defense litigation attorneys. Financial Administration & Billing: Manage localized trust accounts, direct accounts payable/receivable pipelines, process vendor invoices, and collaborate with corporate accounting to audit attorney time‑entry and monthly pre‑bills. Human Resources & Talent Management: Direct localized onboarding, coordinate support staff scheduling, manage performance evaluation metrics, process bi‑weekly payroll reporting, and address personnel relations under corporate HR guidelines. Vendor & Facilities Architecture: Serve as the primary point of contact for landlord relations, orchestrate equipment maintenance, audit service contracts, and coordinate local third‑party IT, courier, and supplies vendors. Information Governance & Compliance: Monitor document management system (DMS) integrity, enforce regional data security protocols, and ensure facility alignment with systemic state and federal occupational safety standards. Required Qualifications Experience: 3–5+ years of dedicated office management or legal administrator experience operating inside a fast‑paced law firm environment. Operational Literacy: Comprehensive understanding of law firm billing mechanics, trust accounting rules, legal personnel workflows, and general business operations. Technical Ecosystem: Advanced proficiency using integrated law firm practice management systems, legal accounting platforms, and enterprise Microsoft 365 suites. #J-18808-Ljbffr Ave Staffing