Business Office Manager (BOM)

Business Office Manager (BOM)

Under the direction of the Administrator, the Business Office Manager manages all business functions and personnel including but not limited to accounts receivable, accounts payable, resident trust funds and other assigned duties. The Business Office Manager ensures the financial systems are accurate, efficient, and in accordance with professional accounting practices and governmental regulations. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.

Job Duties - Business Office Manager (BOM):

• Demonstrates ability to adjust to changes in work schedule to meet resident and family needs
• Gathers month-end medical reports and maintains file for reporting and ensures timely responses to Medicare requests for medical records (ADRs)
• Demonstrates responsibilities for Medicare Part A determinations from the Nursing Department: a. Notifies resident/responsible party of nursing decisions, as received, or on a daily basis b. Ensures appropriate letters are sent within 24 hours of admission/decision
• Ensures completion of Medicare Part A and B appeals in denials received: a. Completes and files reconsiderations on a timely basis b. Requests and completes telephone hearings for reconsideration on a timely basis c. Requests and completes Administrative Law Judge hearings for reconsideration on a timely basis
• Balances SUM journals to billing reports by the 10th of each month
• Process Medicaid pending conversions as needed or on a weekly basis
• Reviews Medicaid pending conversions on a weekly basis, or as needed: a. Conducts follow-up with county caseworkers regarding status of application b. Conducts follow-up with resident/responsible party regarding status of application and compliance c. Advise resident's Social Worker and Administrator of potential problems as they arise
• Prepares daily deposits, and makes deposit at the bank
• Verifies appropriate monies are being deducted for personal accounts on Medicaid residents. Advises Administrator whenever there is a discrepancy
• Demonstrates responsibility for the day-to-day activity in resident trust accounts.
• Gathers monthly auxiliary pharmacy bills and forwards them to corporate level personnel
• Human Resource duties as assigned.

EDUCATION/EXPERIENCE: 1. High School diploma required, Associates Degree in Business or at least three (3) years of accounts receivable management experience in health care preferred.2. Possesses current knowledge of accounts receivable management, basic accounting procedures, insurance/third party billing procedures, and computerized office system operation.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, our company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.