Executive Assistant

Overview For over 35 years, GD Association has been driven by a deep-rooted compassion for Seattle’s diverse community. Founded by individuals with a shared commitment to uplift their neighbors, that same heart continues to guide our leadership today. Our mission is simple: to do our part in restoring Seattle — the Emerald City — as a thriving home where everyone has a place to belong. We believe no one should be without a roof over their head or a warm meal to sustain them. By providing transitional and stable housing solutions, we strive to preserve community roots, reduce homelessness, and empower individuals and families to achieve lasting stability. Reports to Executive Director Location Seattle, WA Employment Type: Full-Time Key Responsibilities Administrative & Executive Support Manage the Executive Director’s calendar, appointments, and travel arrangements. Screen and respond to calls, emails, and requests, acting as gatekeeper to the Executive Director. Draft, edit, and proofread correspondence, presentations, proposals, and reports. Coordinate logistics and materials for internal and external meetings, including hybrid/virtual setups. Project & Event Coordination Assist with project management, grant tracking, donor communications, and strategic initiatives. Support fundraising and community events through planning, logistics, and coordination. Monitor deadlines and ensure deliverables for key projects are met. Process Management & Systems Development Create and maintain operational workflows, meeting agreements, and documentation systems. Help implement improved systems for file management, digital communications, and efficiency. Support digital and social media communications. Stakeholder Engagement & Communications Liaise with community partners, funders, and collaborators on behalf of the Executive Director. Represent the organization with professionalism and a service-oriented mindset. Maintain CRM records for donors, contacts, and outreach history. Qualifications 3–5 years experience supporting senior leadership, preferably in a nonprofit or mission-driven environment. Bachelor’s degree in related field preferred. Strong interpersonal skills and the ability to work effectively with diverse populations. Ability to manage multiple priorities and respond to changing needs with flexibility. Strong administrative and record-keeping skills; proficiency with case management tools and office software. Cultural competency and commitment to equity and inclusion are essential. Exceptional written and verbal communication skills. Strong organizational skills with the ability to manage multiple priorities. Proficiency with Microsoft Office, Google Workspace, virtual meeting platforms, and CRM/database tools. Demonstrated discretion in handling confidential and sensitive information. Experience coordinating board-level communications and materials. Ability to work both independently and collaboratively in a fast-paced environment. Passion for community work, housing justice, and equitable systems. This is an on-site position involving direct contact with residents and staff. May require occasional evening or weekend hours for events or emergencies. Washington State Paid Sick Leave Application Process GD Association is an equal opportunity employer and encourages applications from candidates of all backgrounds. #J-18808-Ljbffr