Office Manager / Bookkeeper

Zurich Homes Group, LLC Nashville, TN | Full-Time | In-Office Zurich Homes Group, LLC is a well-established residential construction company committed to delivering quality homes through disciplined operations, strong financial controls, and trusted professional relationships. We value long-term team members who take pride in ownership, accuracy, and operational excellence. Senior Office Manager / Bookkeeper We are seeking a highly experienced, dependable senior office manager and bookkeeper to oversee all day-to-day office operations and financial administration for our construction business. This senior, career‑oriented role is ideal for a professional who thrives in a stable environment, understands construction accounting at a deep level, and serves as a trusted internal partner to ownership. Key Responsibilities Office & Administrative Operations Serve as the primary point of contact for office operations and daily administrative needs Manage calendars, scheduling, office systems, and vendor coordination Maintain organized digital and physical records, contracts, and construction documentation Oversee contractor licensing, vehicle registrations, insurance renewals, and compliance tracking Support ownership through proactive administrative coordination and document review Accounting & Financial Administration Manage accounts payable and receivable, including accurate invoice coding and approvals Maintain job cost tracking, cost coding, and financial data integrity Reconcile bank accounts, credit cards, and loans monthly Prepare monthly financial reports and support CPA with close, tax, and audit processes Track payroll coordination, retainage, draws, deposits, and change orders Maintain compliance with annual filings, insurance audits, and business reporting Project & Close‑Out Support Support project documentation, draw schedules, lien waivers, and subcontractor COIs Assist with project close‑out documentation, client warranty binders, and real estate closings Monitor budgets versus actual costs and proactively flag discrepancies Qualifications 7+ years of office management and bookkeeping experience (construction industry required) Strong, hands‑on knowledge of construction accounting and job costing High proficiency in QuickBooks Desktop – Contractor Edition Proficiency with Microsoft Word, Excel, and cloud‑based systemsExperience working with subcontractors, vendors, clients, and professional partners Exceptional attention to detail, organization, and follow‑through Ability to handle confidential financial information with discretion Self‑directed professional capable of managing priorities independently Ideal Candidate Profile Seeking a long‑term, stable career role Comfortable serving as a trusted internal partner to ownership Organized, proactive, and solutions‑oriented Takes pride in accuracy, consistency, and strong internal systems Anticipates needs and proactively supports business operations Compensation & Schedule Full‑time, long‑term career position Competitive compensation commensurate with experience Stable workload within a well‑established construction company Opportunity to grow with the company over time Salary: $85,000 – $100,000 per year #J-18808-Ljbffr JL Talent Solutions