AP/Payroll Specialist

Job Description

Job Description

We are looking for an AP/Payroll Specialist to support both payroll administration and accounts payable operations for a growing organization in Bothell, Washington. This position plays an important role in ensuring employees are paid accurately and on time while maintaining efficient, well-controlled invoice and payment processes. The ideal candidate brings strong attention to detail, sound knowledge of payroll and payables practices, and the ability to resolve issues quickly in a fast-paced biotech environment.

Responsibilities:

• Administer bi-weekly payroll for employees in the United States and Canada, including special payroll cycles and stock-related payment events.

• Maintain accurate payroll documentation, review payroll output for accuracy, and uphold compliance with applicable federal, state, provincial, and local requirements.

• Assist with payroll-related audits, tax filings, garnishment administration, workers’ compensation reporting, and day-to-day employee payroll questions.

• Handle the full accounts payable cycle by entering vendor invoices, reviewing employee expense submissions, and preparing regular weekly disbursements.

• Verify general ledger coding, approval routing, and spending alignment before payments are released to ensure policy and budget compliance.

• Investigate and resolve issues involving invoices, purchase orders, payment records, and payroll discrepancies in a timely manner.

• Work closely with accounting leadership to refine workflows, enhance internal controls, and contribute to departmental initiatives and special projects.

Benefits:

• Retirement: 401k with 4% match, immediate vesting
• PTO: 15 days’ vacation, 80 hours sick time
• Holidays: 8 + additional holidays given by the CEO throughout the year
• Health Coverage: M/D/V – Dental and Vision 100% covered, shared cost for medical (Regence)
• Other: Life Insurance, Barista on-site

Experience:

• 5+ years of payroll processing experience (7+ years preferred).
• Hands-on accounts payable experience.
• Experience processing complex multi-state payroll; Canadian payroll exposure is a plus.
• Public company and SOX compliance experience strongly preferred.
• Experience with UKG, NetSuite, ADP, Ceridian, or similar ERP/payroll systems.
• Strong Excel skills and overall systems aptitude.
• Ability to prioritize payroll deadlines while managing AP responsibilities.

Other Qualifications:

• Strong understanding of payroll compliance, accounting principles, and internal controls.
• Proactive, detail-oriented mindset with excellent problem-solving skills.
• Ability to identify issues before they arise and recommend process improvements.
• Strong communication skills and ability to collaborate across departments.
• Local candidate able to commute to the Bothell office three days per week.

Work Environment

Hybrid schedule based in Bothell, WA (work from home Monday and Friday). Collaborative accounting team of approximately 16 employees with opportunities for growth and cross-functional exposure within a publicly traded organization.