Senior Bookkeeper (Oceanside)

About the Role

We're a fast-growing CPG beverage company looking for a sharp, detail-oriented Senior Bookkeeper to keep our books clean and our financials accurate. This is a part-time HYBRID role averaging about 80-120 hours per month requiring 1 day a week in-office in Oceanside, CA or Orange County, CA.

You'll be owning day-to-day bookkeeping functions and working closely with our team to make sure everything is reconciled, categorized correctly, and reported on time.

What You'll Do

• Manage all AP and AR functions end-to-end
• Process payroll accurately and on schedule via Gusto
• Maintain and reconcile accounts in QuickBooks Online
• Ensure all transactions are properly categorized in QB
• Process and manage vendor payments through Bill.com
• Track and reconcile employee expenses via Zoho
• Run standard QB reports including P&Ls, balance sheets, and cash flow statements
• Own month-end close, including full reconciliation of all accounts
• Track and reconcile sales across all channels including DTC/ecomm, retail, and distributor separately
• Reconcile all bank accounts and credit cards monthly
• Reconcile 3PL/warehouse reports against QB inventory records
• Track and remit sales tax across all states where we sell
• Manage and reconcile inventory and COGS
• Process and reconcile co-packer invoices
• Manage trade deductions, chargebacks, and trade spend (MCBs, off-invoice allowances, promotions) from retailers and distributors
• Prepare 1099s for all applicable contractors and vendors
• Enforce expense approval workflows before processing any payments
• Support tax prep by pulling and organizing requested documents for our external tax agency
• Serve as the internal point of contact for all bookkeeping and accounting functions
• Help build and improve financial processes and workflows as we scale
• Flag discrepancies and escalate financial issues to leadership as needed
• Keep financial records organized and audit-ready

What We're Looking For

• 7+ years of bookkeeping experience, ideally in CPG, food & bev, or a product-based business
• Expert-level QuickBooks Online skills (certification is a plus)
• Hands-on experience with Bill.com, Gusto, and Zoho (or similar platforms)
• Strong understanding of AR, AP, payroll, and general bookkeeping principles
• Detail-obsessed and organized, you catch errors before they become problems
• Self-starter who can work independently with minimal oversight
• Strong communicator who can flag issues clearly and proactively
• Based in Southern California and able to come into the office weekly

Nice to Have

• Experience supporting a growing startup or small business
• Familiarity with CPG-specific financials (COGS, inventory, trade spend, etc.)
• Associate's or Bachelor's degree in Accounting, Finance, or related field