Payroll Specialist

Job Description

Job Description

We are looking for a detail-oriented Payroll Specialist to join a team in Austin, Texas in a contract-to-permanent position. This role is ideal for someone who is comfortable managing payroll for employees across multiple states and can work effectively within established manual processes. The position requires confidence with QuickBooks Online and intermediate Excel skills to support accurate, timely payroll administration.

Responsibilities:
• Administer full-cycle payroll for a workforce of approximately 101 to 500 employees with a strong focus on accuracy and timeliness.
• Process both biweekly and twice-monthly payroll schedules while ensuring all pay data is reviewed and validated before submission.
• Handle payroll activities across multiple states, maintaining compliance with applicable wage, tax, and regulatory requirements.
• Use QuickBooks Online to enter, review, and maintain payroll records and related reporting information.
• Perform payroll reconciliations to identify discrepancies, resolve issues, and support clean payroll records from one cycle to the next.
• Work through manual payroll procedures carefully, verifying calculations, deductions, and employee updates as part of the overall process.
• Partner with internal stakeholders to gather payroll inputs, clarify exceptions, and address payroll-related questions in a timely manner.• Experience managing full-cycle, in-house payroll processing from start to finish.
• Proven ability to run payroll on both biweekly and semi-monthly schedules.
• Hands-on knowledge of multi-state payroll administration and related compliance considerations.
• Familiarity with payroll volumes ranging from 101 to 500 employees.
• Proficiency in QuickBooks Online for payroll processing and record maintenance.
• Intermediate Excel skills, including the ability to organize, review, and reconcile payroll data.
• Bilingual communication skills required to support a diverse employee population.