Escrow Assistant

Spartan Title is a full-service title company specializing in complex single-family residential investment closings, including heirship affidavits, probates, conservatorships, foreclosures, and liens. With over 15 years of experience, Spartan Title combines deep industry expertise with advanced technology to deliver efficient, transparent closings that allow clients to track transactions seamlessly. The company serves investors, agents, lenders, and other stakeholders, reflecting a commitment to speed, precision, and resilience in real estate investment transactions.

The Escrow Assistant plays a key support role within the escrow team, working closely with the Escrow Officer to manage the day-to-day flow of transactions from opening to closing. This includes coordinating title clearance requirements, organizing file documentation, and helping ensure all contractual and lender conditions are met on time. The role also serves as a central communication point between real estate agents, buyers, sellers, lenders, and third-party vendors to keep transactions moving smoothly.

As an Escrow Assistant, You Will:

• Receipts purchase agreements and provides copies as necessary for the parties.
• Inputs orders into the escrow processing system and prepares working file.
• Maintains the calendar of due dates within escrow processing system on files for closings.
• Prints title commitments/preliminary title reports and mails, faxes or emails with restrictions and exception instruments to appropriate parties
• Obtains current information for closing including homeowners dues, payoffs, tax certificates, surveys and other documentation.
• Prepares files for closing which includes but is not limited to review of closing documents provided by lender, detailed tax forms, escrow forms, and others by sorting, completing the proper and appropriate documentation.
• Assists in the resolution curative requirements by requesting information from the appropriate parties.
• Prepares, reviews, inputs and deliver HUD settlement statements for approval and preliminary disbursement worksheets.
• Funds closed transactions, receipts other funds collected at closing, and disburses all proceeds to appropriate parties.
• Reviews and signs checks and initiates wire transfers.
• Performs clerical duties including faxes, copying documents, ordering and maintaining supplies, preparing daily bank deposits, and performing daily banking.
• Performs other duties as assigned

We are Looking for a Teammate that has:

• Experience in a similar role preferred.
• Knowledge of real estate transaction documentation.
• Strong organizational skills, attention to detail and flexibility.
• Strong verbal and written communication skills.
• Ability to prioritize and effectively with cross-functional teams in a fast-paced environment.
• Understanding of the key touch points of a residential title and closing transaction.
• Working knowledge of title industry systems and software.
• Eagerness to learn and grow
• Proven ability to prioritize and work effectively both independently and within a team.

We Offer the Following Benefits and Perks:

• Medical, Dental, Vision + Short-Term Disability
• 401K with Match
• Flexible PTO
• Opportunities for Growth in a Rapidly Scaling Company
• A Collaborative, Results-Driven Culture where your work is valued and visible. #LI-KJ1

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.