Administrative Assistant to the Director

Administrative Assistant to Director

Position Summary

Fabuwood is seeking a highly organized and proactive Administrative Assistant to the Director to provide daily administrative and operational support. This role is responsible for helping the Director stay informed, organized, and prepared by managing reporting, coordinating meetings, tracking action items, and facilitating communication across multiple departments.

The ideal candidate is detail-oriented, bilingual, and thrives in a fast-paced manufacturing environment. While this is not a formal leadership role, it requires professionalism, strong follow-through, and the ability to collaborate effectively with managers and operational teams throughout the organization.

Key Responsibilities

Administrative Support

• Prepare, review, collect, and follow up on daily and monthly operational reports to keep the Director informed.
• Post daily operational updates and report information in the Pulse Center before 10:00 AM.
• Manage the Director's calendar, meeting schedule, reminders, and schedule changes to ensure efficient communication and time management.
• Coordinate meetings, prepare agendas, and maintain organized documentation.

Reporting & Operational Coordination

• Track department performance, safety updates, staffing needs, vacation requests, and other operational concerns for Director review.
• Attend meetings with managers and leadership teams, document meeting notes, and follow up on assigned action items.
• Create, update, and improve reports, workflows, and tracking systems using Microsoft Excel, Microsoft Word, Asana, Microsoft Teams, and other company systems.
• Assist with maintaining accurate records and ensuring timely completion of department reporting.

Cross-Functional Communication

• Communicate with managers across departments to gather information, provide updates, and support daily operational needs.
• Regularly walk the warehouse to gather updates, follow up on operational issues, and facilitate communication between English- and Spanish-speaking employees and management.
• Support collaboration across Custom Shop, CNC, Illume/Pantry, and other operational departments.

Qualifications

Required

• Bilingual in English and Spanish , with the ability to translate conversations, meetings, instructions, and reports as needed.
• Strong organizational, time management, and follow-up skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced warehouse environment.
• Proficiency with Microsoft Excel, Microsoft Word, Microsoft Teams, Asana, and other reporting or project management tools.
• Strong attention to detail and problem-solving abilities.
• Comfortable working throughout a warehouse environment and interacting with multiple departments.

Preferred

• Previous administrative or executive support experience in a manufacturing, warehouse, or operations environment.
• Experience supporting leadership or management teams.
• Familiarity with reporting systems, workflow management, and process improvement initiatives.

Benefits

• Company Matching 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Life Insurance
• Paid Time Off (PTO)

About Fabuwood

Fabuwood is a leading cabinet manufacturer based in Newark, New Jersey, serving a nationwide network of dealers across the United States and Canada. We leverage technology and operational excellence to deliver high-quality products efficiently while fostering a collaborative environment where employees are supported in their growth and success.

Schedule: Monday to Thursday 7:30am-4:30pm and Friday 7:30am-12:00pm