Facilities Assistant

Facilities Assistant

Arcola, Virginia, United States

What Impact You'll Have

As the first point of contact for the office, the Facilities Assistant sets the tone for a professional, welcoming, and efficient experience for employees, visitors, and vendors alike. This role keeps daily office and facilities operations running smoothly spanning reception and visitor management, administrative and meeting support, mail and supply coordination, copy center and audiovisual (AV) assistance, and workplace experience initiatives. The ideal candidate is organized, proactive, and service-oriented, with a proven ability to juggle competing priorities in a fast-paced environment.

What You'll Be Owning

Front Desk & Visitor Management

• Greet visitors, employees, and vendors in a professional and courteous manner, serving as the welcoming face of the office.
• Manage visitor sign-in procedures and issue badges in coordination with the FSO.
• Notify employees promptly of guest arrivals and deliveries.
• Maintain a clean and organized reception area to ensure a positive first impression.

Administrative Support

• Coordinate meetings, including reserving conference rooms, arranging catering, setting up rooms, and resetting them after use.
• Support copy center operations, including printing, scanning, copying, and binding, and keeping equipment stocked and in working order.
• Assist with general office communications and scheduling needs.

Facilities & Office Operations

• Assist with: Hanging whiteboards, moving desks
• Escort visitors and maintenance personnel as needed
• Repair and maintain office appliances and equipment as needed
• Receive, sort, and distribute incoming mail and packages, and coordinate outgoing shipments and couriers.
• Monitor and replenish office and pantry supplies, ensuring kitchens, pantries, and copy areas remain fully stocked and presentable.
• Assist with audiovisual (AV) requests, including setting up and troubleshooting conference room equipment, video conferencing, and presentation technology.
• Submit and track facilities and maintenance requests to keep the workplace safe, functional, and well-maintained.
• Oversee parking validation and visitor access.
• Escort vendors and service providers when necessary.
• Lift up to 50 lbs. as required for office operations.
• Provide support for all office-related tasks and projects, as needed.

What You Must Have

• Strong communication and customer service skills.
• Proven ability to repair and maintain office appliances and equipment (i.e. coffee makers)
• Ability to multitask and prioritize in a dynamic, fast-paced environment.
• Proficiency with office software (e.g., Microsoft Office, Google Workspace)
• Familiarity with copy center and AV/conference room technology.
• Professional demeanor and strong attention to detail.
• Ability to work independently and take initiative with minimal supervision.
• Must be a US Citizen

Pay Range: $58,000 - $65,000 USD

Why Choose GRVTY

The toughest national security challenges demand vision and ingenuity, not just resources. We deliver mission and technical expertise to outpace our adversaries. We're purpose-built to tackle the most entrenched, systemic national security issues around the world.

We partner with our customers to help them overcome challenges in every corner of technology and defenseincluding the ones still being explored. Our growing capabilities create complementary advantages, giving on-the-ground operations the edge they need to succeed. We muster everything we have to answer every challenge presented, every day of our lives.

At GRVTY, we believe that when our employees thrive, our company thrives. That's why we offer a comprehensive and competitive benefits package designed to support your well-being, growth, and work-life balance.

• Robust health plan including medical, dental, and vision
• Health Savings Account with company contribution
• Annual Paid Time Off and Paid Holidays
• Paid Parental Leave
• 401k with generous company match
• Training and Development Opportunities
• Award Programs
• Variety of Company Sponsored Events

EEO Statement

GRVTY, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran and will not be discriminated against on the basis of disability.

Anyone requiring reasonable accommodations should email View email address on click.appcast.io or call View phone number on click.appcast.io with requested details. A member of the HR team will respond to your request within 2 business days.

Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov)