Executive Assistant

Executive Assistant

We are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly. This position is based at Levy's Corporate Headquarters in Chicago, IL.

Major Areas of Responsibility:

• Schedule Management
• Day-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistants
• Liaising with clients at a high-level on behalf of the Executive
• Ensures that meetings, presentations, and other duties are carried out seamlessly
• Books business travel to ensure that specific travel requirements and low fares are accommodated
• Manages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekends

Office Management:

• Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messages
• Provides professional clerical support including filing, copying, and scanning of documents
• Processes invoices, expense reports and purchasing card statements on a timely basis
• Manages supplies and ordering for new business meetings
• Organizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings.
• Facilitate organizing notes, gifts, cards, and awards when needed

Overall Management:

• Promotes a cooperative work climate, maximizing productivity and morale.
• Fosters strong relationships with operations by making accessibility and responsiveness a priority.

Job Requirements:

• Excellent and professional writing and verbal skills
• Experience working at Executive Assistant level with senior management and senior level clients
• Knowledge of MS office applications, including Word, experienced in Excel, and Outlook
• Ability to manage complex and highly confidential information
• Ability to work autonomously and across multiple tasks and reporting into different project teams
• Ability to build a Power-Point presentation, with design and creativity skills
• Must be adept at problem-solving
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• High degree of personal organization and self-management

Curious about Life at Levy? Check it out: Levy Culture

At Levy, team = family. And we'll always take care of family, learn more about Levy benefits offered.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Flexible Time Off Plan
• Paid Parental Leave
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Levy is a member of Compass Group USA. Compass Group/Levy is an equal opportunity employer. At Compass/Levy, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.

Certain positions may require Florida Level 2 background screening. Details:

Applications are accepted on an ongoing basis.

Levy maintains a drug-free workplace.

Req ID: 1572620

Levy Sector

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Julia Vogel

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