Administrative Assistant

Job Description

Job Description

Administrative Assistant : Freeport , Illinois

Our customer in Freeport, Illinois is seeking a detail-oriented and analytical individual to join their team as a Administrative Assistant. We're recruiting for a full-time, 1st shift position. As an Administrative Assistant, you will be responsible for researching public records, verifying ownership history, identifying title issues, and preparing title reports to support real estate transactions.

Responsibilities of the  Administrative Assistant :

• Conduct public records research through municipal, county, and state sources, including deeds, mortgages, tax assessments, judgments, and probate filings.
• Trace and verify chain of ownership to confirm legal ownership and identify gaps, discrepancies, or defects in title history.
• Identify encumbrances affecting properties, including unpaid taxes, mortgages, mechanics' liens, easements, restrictions, and pending legal actions.
• Abstract and review key documents to prepare detailed preliminary title reports and summaries for underwriters, attorneys, and escrow agents.
• Identify title defects such as fraudulent transfers, unreleased liens, or ownership discrepancies and assist with determining corrective actions.
• Maintain accurate documentation and ensure compliance with title examination standards and procedures.

Administrative Assistant   Requirements and Qualifications:

• High school diploma required.
• 1-3 years of title examination, title research, real estate, legal support, or related experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with title research software and public records databases.
• Strong document analysis and critical thinking abilities.
• Basic knowledge of real estate law, title insurance concepts, and land mapping systems.
• Excellent problem-solving skills with a passion for research and investigation.
• Interest in puzzle-solving, genealogy, history, and property research is beneficial.
• Strong sense of direction and ability to interpret maps and legal property descriptions.

Pay for  Administrative Assistant :  Starting at $19-$22/hour.

Administrative Assistant   Benefits:

• Health insurance.
• Dental insurance.
• Paid time off.
• 401k with company match.
• Paid weekly.
• Direct deposit.

Type: 1st Shift, Full-time

Schedule: Monday - Friday from 8:00am - 4:30pm.

Apply now!

Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you’ll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online at and complete our application.  We’ll be in touch soon!