Travel and Expense Coordinator

Travel & Expense Coordinator

Reporting Manager: Controller

Location: Hoffman Estates, IL & Chicago, IL

Hours: Monday through Friday, 8:30am to 5:30pm

Classification: Non-Exempt (Hourly)

Travel: 0%

Position Summary

The Travel & Expense Coordinator is responsible for managing employee travel arrangements, overseeing expense report processing, and ensuring compliance with company policies. This role supports operational efficiency, accurate financial reporting, and a positive employee experience by providing timely, detail-oriented administrative support. Employment is conditioned on DMG MORI's ability to obtain and maintain any necessary export licensing. We are an Equal Opportunity Employer. We maintain a drug-free workplace and perform pre-employment substance abuse screening.

Essential Duties

• Travel Administration Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Expense Report Management Review, validate, and process employee expense reports for accuracy and policy compliance.
• Policy Compliance Ensure all travel and expense submissions adhere to corporate guidelines and regulatory requirements.
• Vendor Coordination Work with travel agencies, hotels, and transportation providers to secure competitive rates and resolve issues.
• System Administration Maintain and support travel/expense platforms (e.g., Concur, SAP), including troubleshooting and user assistance.
• Reporting & Analysis Prepare monthly travel and expense reports, identify trends, and recommend cost-saving opportunities.
• Employee Support Provide guidance on travel bookings, expense submissions, reimbursement timelines, and policy questions.
• Process Improvement Identify opportunities to streamline workflows, enhance compliance, and improve user experience.
• Other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or related field preferred.
• 2+ years of experience in travel coordination, expense administration, or corporate support roles.
• Strong proficiency in travel/expense systems (e.g., Concur, SAP).
• Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
• Strong communication and customer-service skills.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.
• Familiarity with corporate travel policies and reimbursement regulations.

Work Environment

General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present possible hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.

Physical Demands

• Frequent: Sitting at desk, utilizing computers and phones. Repetitive hand, wrist, arm, and shoulder movements.
• Periodic: Standing, walking, bending, and stooping.
• Occasional: Lifting, pushing, and pulling objects.