Administrative Specialist

$22 per hour

6AM City, LLC

Saint Paul, MN

Location: Apple Valley, Minnesota. The Administrative Specialist is a key support role that keeps the office running smoothly.
+" Responsibilities " +" " +" Provide administrative, clerical, and receptionist support, serving as the first point of contact for customers.
+" Handle routine office duties and work closely with the General Manager to ensure efficient operations.
+" Perform data entry, assist with billing, process accounts receivable and payable, and maintain financial documentation.
+" Manage phone calls, take messages, and field routine inquiries as a receptionist.
+" Organize and prioritize large volumes of information and communications.
+" Sort and distribute incoming mail for the General Manager.
+" Respond to requests for information and provide timely assistance.
+" Contact customers regarding billing issues, follow up on past‑due accounts and collections.
+" Maintain and update office databases (contracts, client information, signage, etc.).
+" Generate monthly and annual expense reports and other tracking reports.
+" Order office supplies and logo plates, and assist with internal procurement.
+" Support administrative tasks such as filing, typing, designing correspondence, and expense report processing.
+" Assist the General Manager with administrative needs.
+" " +" Qualifications " +" " +" Strong command of the English language.
+" Proficient with Microsoft Office Suite, especially Access and Excel.
+" High interpersonal skills to handle sensitive and confidential situations with poise, tact, and diplomacy.
+" Analytical ability to gather, summarize data for reports and troubleshoot administrative problems.
+" Excellent attention to detail, typing, proofreading, and ability to prioritize and meet deadlines.
+" Strong work ethic, professionalism, and proactive attitude.
+" Capable of working independently and as a team member in a small office.
+" Knowledge of office administrative procedures and standard office equipment.
+" Ability to handle confidential information and explain policies when necessary.
+" " +" Education and Experience " +" " +" High‑school diploma or equivalent required.
+" Associates degree, business certification, or some college preferred.
+" Minimum of 6 months office experience; college education accepted in lieu of experience.
+" Other equivalent combination of education and experience accepted.
+" Preferred: 2 years of computer software use in an office setting.
+" Valid driver’s license required.
+" " +" Benefits " +" " +" Monday‑Friday 8:00am–5:00pm work schedule.
+" Hourly rate of $22 per hour, dependent on experience and qualifications.
+" 120 hours paid time off (PTO) that increases with tenure.
+" 12 paid company holidays, including President’s Day and Juneteenth.
+" Comprehensive 30‑day training program.
+" Career advancement opportunities.
+" Ongoing professional development and internal leadership programs.
+" Multiple medical plan options and health savings account.
+" Hospital, critical illness, and accident coverage.
+" Short‑ and long‑term disability and paid parental leave.
+" Employee stock purchase plan.
+" 401(k) plan with company match.
+" Wellness program incentives such as medical plan premium holidays and HSA contributions.
+" " +" Physical Demands and Work Environment " +" " +" Office setting.
+" Light lifting, pushing, reaching, reading, acuity required; sitting more than 50% of the time, standing, stooping, talking, turning, walking.
+" Less than 10% nights away from home.
+" " +" EEO/AA Statement " +" Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.

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Vacancy posted 4 days ago

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