Business Office Manager

This is an onsite position in St. Paul, MN, USA. Starting salary is $33.50 per hour. The Business Office Manager provides day-to-day general business operations and financial accountability within established healthcare standards and government regulations for Holy Family Residence. As a member of the administrative team, the individual shares the core values of the Little Sisters of the Poor, including responsible stewardship for all resources. The role requires personal and professional integrity and ethical conduct consistent with business principles in a not-for-profit, charitable organization. The Business Office Manager oversees accounts payable, general ledger, donation revenue, liability insurance, local/state and federal business operations requirements, banking duties and reconciliation, cash flow tracking, and general office tasks. This position collaborates primarily with the Mother Superior/Administrator and the departments involved in business office services. This position’s responsibilities and relationships with other persons within or associated with Holy Family Residence are outlined below. Qualifications (Education and/or Experience) Minimum of an Associate Degree in business or a related field and seven years of progressive responsibility in business office management and accounting experience, or the professional equivalent in a related field. Includes accounting principles and general business operations, such as budgeting, banking duties and reconciliation, accounts payable/receivable, depreciation and liability coverage. Preferred: Prior work experience in a not-for-profit and health care setting with working knowledge of Medicare, Medicaid and other governmental requirements. Demonstrated moral integrity, honesty and ethical standards consistent with a Roman Catholic healthcare provider and the home’s corporate compliance policy; genuine mission alignment with the Little Sisters of the Poor. Professional demeanor in appearance, speech and writing; discretion regarding all business and confidential information. Must be able to work independently and as part of a team, including participation in committees to meet deadlines in support of the mission. Willingness to be flexible with work hours to meet department goals and deadlines (e.g., year-end reports and annual audit preparation). A valid driver’s license in the United States. Essential Functions : Demonstrate support for the philosophy, mission and core values of the Little Sisters of the Poor through a successful, comprehensive, efficient business office. Manage all Business Office functions, including but not limited to: accounts payable adhering to due dates and payment plans; maintain the general ledger; safeguard cash flow from all income sources, including donation revenue, with timely bank and investment deposits/withdrawals/transfers; meet governmental, civil/legal and religious requirements for business operations, licensure and permit renewals; maintain tax-exempt status for the not-for-profit; ensure accessibility for the disabled (vehicles). Collaborate with maintenance on planning and coordinating property management, buildings, security and vehicles; resolve conflicts with policies and procedures regarding the home’s property. Implement general insurance and liability coverage negotiated at the province level; ensure staff are familiar with coverage terms and claims reporting. Prepare monthly, quarterly and annual financial reports for administration and the Chicago Province; participate in auditing processes for the Home’s Corporate Board, departmental supervisors, lay Board of Advisors and other consultants; adhere to provincial guidelines and timelines. Assist in developing and administering an annual budget and provide guidance to department heads on budget adherence. Use software and web-based programs effectively; maintain a computerized accounting database and adhere to record-retention standards. Provide full disclosure of expenditures and revenue to the Mother Superior/Administrator; obtain approvals for payments and disbursements and notify of errors. Analyze and document business processes; propose and implement improvements; adhere to internal control systems and the corporate compliance program. Review payroll and Residents Services Office records at least twice yearly to ensure accuracy and reduce loss or misappropriation; include resident trust handling practices and billing timeliness. Serve as back-up for payroll preparation/transmission and Residents Services duties as directed. Oversee purchasing and lease programs and ensure compliance with the Corporate Compliance program; protect the non-profit and tax-exempt status and ensure purchases align with the mission; manage stewardship of donated vs purchased items. Ensure general office services such as postage, mailing, shipping, purchase orders, group purchasing programs and office supplies/equipment are supported. Integrate the Business Office into the life of the Home, maintain discretion and confidentiality of all business and personal information. Relevant sections and language are preserved without introducing new information outside the original scope. #J-18808-Ljbffr