Office Administrator

POSITION SUMMARY:The Office Administrator is responsible for supporting day-to-day office operations while providing administrative assistance to Human Resources and other departments. This role serves as a central point of coordination for office functions including front desk support, purchasing, invoicing, and general administrative processes. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.ESSENTIAL DUTIES AND RESPONSIBILITIES:Office Administration & Operations Support:Serve as the primary point of contact for the front office, including answering and directing phone calls, greeting visitors, and handling general inquiriesManage incoming and outgoing mail, packages, and deliveriesMaintain office supply inventory and coordinate ordering to ensure adequate stock levelsSupport purchasing activities, including creating purchase requests, tracking orders, and assisting with vendor coordination.Assist with basic invoicing support, including tracking, coding, and routing invoices for approvalSupport general office operations, including document preparation, scanning, filing, and record managementManage safety training records and organize monthly safety trainings, including scheduling, tracking completion, and maintaining documentationHuman Resources Administrative Support:Assist with onboarding processes, including new hire paperwork, orientation setup, and system entrySupport benefits administration tasks such as enrollment follow-ups and document collectionPrepare and distribute HR documents including letters, notices, and internal communications.Support timekeeping and attendance tracking (follow-up on missing punches, documentation, basic reportingMaintain and track ID4.0 training, and progression records, ensuring documentation is accurate, up to date, and audit-readyMaintain confidentiality of employee information and HR recordsQUALIFICATIONS:1–2 years of administrative experience required; HR support experience preferredStrong organizational skills and attention to detailAbility to handle sensitive and confidential informationProficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience (e.g., Paycom) is a plusExcellent analytical, problem-solving & communication skillsApproachable and adaptableProficient skills in MS Office (Word, Power Point, Excel, Outlook)Must have working-level knowledge of the English language, including reading, writing, and speaking EnglishAbility to maintain confidentialityAble to work independently and in a team environment, as well as with cross-functional groupsEssential Functions:Low physical effort required to sit, stand at files, bend, stoop, lift, and walk.Maximum unassisted lift – 50 lbs. Average lift less than 25 lbs.Requires ability to use a keyboard, monitor and calculator.Requires the ability to communicate verbally, both in person and on the telephone.Work Environment:Inside average office environment.Occasional outside weather conditionsAverage office noise levels.Personal protective equipment may be required.Temperature environment 0 degrees to 110 degrees. #J-18808-Ljbffr