HR Admin Assistant

Essential Functions & Responsibilities:

• Provides comprehensive administrative support to the HR team, including calendar management, meeting coordination, and corporate car reservations.

• Assists with recruitment and onboarding processes: screen resumes, schedule interviews, coordinate background checks, and prepare new hire materials.

• Serves as the first point of contact for HR visitors and applicants, ensuring a welcoming and professional experience.

• Maintains and updates personnel files and HR databases with accuracy and confidentiality.

• Responds to employee inquiries regarding HR policies, benefits, and procedures in a timely and courteous manner.

• Coordinates employee recognition programs, including birthday and anniversary acknowledgments.

• Orders and manages HR supplies, apparel, name badges, and event tickets.

• Supports the planning and execution of employee engagement events and internal communications.

• Administers oral drug screenings and manages lab submissions and billing reconciliation.

• Reconciles monthly credit card and vendor statements for HR-related expenses.

• Notifies staff of employee status changes and maintains accurate internal records.

• Creates and manages sign-up forms and internal communications for HR initiatives.

• Maintains a member first mindset. 

• Upholds core values and builds team member and customer relationships.

• Completes all training as required. 

• Performs other duties as assigned.