Executive Admin Assistant

Job Title

This is a remote position.

Job Description

Key Responsibilities: Provide high-level executive and administrative support to the Managing Director, including inbox and calendar management, meeting coordination, and document preparation. Draft, proofread, and format correspondence, reports, and presentations while maintaining confidentiality and professionalism. Support communication efforts by preparing newsletters, social media content, and organizational updates aligned with brand tone and values. Coordinate lead follow-ups, client communication, and CRM updates. Assist with event coordination, reporting, and preparation of business or grant documents.

Requirements: Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role. Excellent written and verbal communication skills with strong attention to detail. Proficient in Google Workspace (Google Drive), Canva, and social media management. Highly organized with the ability to prioritize tasks and manage competing deadlines.

Work Environment & Expectations: While this is a work-from-home position, it is important to note that this is a full-time role - not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment. This role requires: Discipline and commitment to set working hours (strict shift times, not flexible). Use of time tracking software during work hours. Active participation in team and client calls with your camera ON. Consistent availability and responsiveness throughout your shift. Treating this as a long-term, full-time job - not a side gig or freelance task. ⏱ Payroll is processed bi-monthly.

Benefits: Monthly Salary: Php 35,000. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month. You will be paid extra for overtime and Philippine public holidays. Probation: 6 months and after Probation 10 days annual leave credits 5 days of sick leave. HMO offered after 6-month probation. Eligible for 13th Month Pay after 30 days. Annual Salary Review. Laptop provided after 30 days. Permanent work-from-home role. You will have to use your own internet. SHIFT TIMES: 6 AM to 3 PM Philippine time, Monday to Friday.