ADMINISTRATIVE ASSISTANT 1 - 05262026-78053

Job Posting

Location of (1) position(s) to be filled: Department of Environment and Conservation, Sumner County

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Necessary Special Requirements: Positions within the Department of Human Services may be required to:

1. Complete a criminal history disclosure form in a manner approved by the appointing authority;
2. Agree to release all records involving their criminal history to the appointing authority;
3. Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Positions within the Disability Determinations Section of the Division of Rehabilitation Services within the Department of Human Services will be required to complete a federal background check in accordance with the Homeland Security Presidential Directive 12 (HSPD-12) for issuance of an HSPD-12 compliant Personal Identity Verification (PIV) credential card.

Overview

Under general supervision, is responsible for professional staff work of routine difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail. This class differs from that of Admin Assistant 2 in that an incumbent of the latter performs work of greater scope and difficulty. Classes in the Admin Assistant sub-series differ from those in the Admin Services Assistant sub-series in that incumbents of the latter perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail.

Responsibilities

1. Performs a variety of general staff administrative duties to support program operations.
2. Serves as liaison between agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedures and regulations.
3. Provides external and internal training of procedures/guidelines as needed.
4. Analyzes, interprets and enforces existing policies and procedures.
5. Reviews work of others to determine program requirements are met.
6. Conducts grant monitoring to ensure compliance with grant requirements are met.
7. Monitors time in Edison to ensure employees have entered time correctly and supervisors have approved all exceptions.
8. Ensures facilities are adequately maintained according to environmental, health, and safety standards.

Competencies (KSA's)

1. Interpersonal Savvy
2. Plans and Aligns
3. Business Insight
4. Customer Focus
5. Communicates Effectively

Knowledge

1. Clerical
2. Communications and Media
3. Customer Service and Personal Service

1. Active Learning and Listening
2. Mathematics
3. Monitoring
4. Reading Comprehension
5. Time Management

1. Written Comprehension
2. Auditory Attention
3. Speech Clarity
4. Speech Recognition

Tools & Equipment

1. Personal Computer
2. Telephone
3. Retail Sales Equipment
4. Calculator
5. Fax Machine/Printer/Scanner/Copy Machine

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.