Engineering Project Coordinator

Apollo Technical

Doral, FL

Key Responsibilities

Project Coordination & Scheduling

Assign incoming projects to appropriate engineers based on workload, expertise, and project requirements.
Monitor project timelines and deadlines.
Maintain project schedules and workload tracking.
Ensure projects move efficiently through each stage of completion.
Identify scheduling conflicts and resource constraints.

Client Communication

Serve as the primary point of contact for project status inquiries.
Provide regular project updates to clients.
Coordinate meetings, site visits, and project discussions.
Manage incoming calls and emails from clients, contractors, and municipalities.
Escalate technical questions to the appropriate engineering staff.

Operations Management

Track project progress from initiation through final delivery.
Maintain project records and documentation.
Coordinate permit applications, submittals, and deliverables as needed.
Generate project status reports for management.
Monitor outstanding tasks and follow up with team members.

Team Support

Assist engineers with project administration and workflow management.
Coordinate internal project meetings.
Support proposal preparation and project setup.
Help maintain quality control procedures and project tracking systems.

Qualifications

Required

3+ years of experience in project coordination, operations management, construction administration, engineering consulting, or related fields.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Ability to manage multiple deadlines in a fast-paced environment.
Proficiency with Microsoft Office Suite and project tracking software.
Onsite 5 days per week

Preferred

Experience working with engineering, construction, surveying, architecture, or permitting projects.
Understanding of engineering plans, reports, and project lifecycles.
Experience with project management software such as Monday.com, Asana, Smartsheet, Deltek, or similar platforms.
Associate's or Bachelor's degree in Business, Construction Management, Engineering Technology, or related field.

The successful candidate will:

Keep engineers focused on technical work.
Ensure projects are assigned and completed efficiently.
Provide accurate and timely client updates.
Improve project visibility and accountability.
Help management maintain balanced workloads and project profitability.

Apply

Vacancy posted 3 days ago

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