Operations Coordinator (Large-scale Sheetmetal Ductwork Fabrication)

Operations Coordinator (Bilingual)

Pay Rate: $24 - $32

About RANDALL: RANDALL is a premier self-performing $100M+ subcontractor providing integrated Mechanical, Electrical, Plumbing, Fire Protection, Architectural Metals, and Offsite Construction/Manufacturing solutions across Florida and the Southeast. With 35+ years of operational excellence and a team of 500+ professionals, we combine the grit and dedication of our grassroots origins with the innovation of a modern industry leader. Our 100,000 sq. ft. fabrication facility in Apopka, FL serves as a strategic logistics hub, supporting major commercial, industrial, and aeronautical projects across the Southeast and beyond.

Randall is currently seeking a top-tier, experienced Operations Coordinator (Bilingual) to join our Sheetmetal Ductwork Fabrication division and to work full-time in our Apopka, FL headquarters. We are excited about this important role and are determined to consider the best and brightest candidates who meet our requirements.

Position Summary: This fully in-office position with standard weekly hours that will directly report to and assist our Management and Operations Team. This role is responsible for managing office operations, handling communications, and assisting Project Managers to perform tasks in support of the efficient operation of our mechanical and plumbing contracts.

Essential Functions:

• Billing & Cost Tracking: Prepare and submit billings (progress, T&M, internal transfers); Track job costs vs. budget; flag variances; Support change order documentation and billing backup; Maintain accurate cost coding (labor, materials, equipment)
• Scheduling & Production Support: Maintain shop production schedule (weekly look-ahead); Coordinate priorities with President, PMs, and shop leads; Track fabrication status vs. delivery dates; Communicate schedule updates and conflicts early
• Accounts Payable / Purchasing Support: Process vendor invoices; match to POs and deliveries; Assist with PO creation and tracking; Maintain vendor files and pricing records; Follow up on missing tickets, packing slips, and discrepancies
• Document Control & Organization: Maintain drawing logs, spool lists, and revision control; Track submittals, RFIs, and release status for fabrication; Organize job files (digital and hard copy) for easy access; Ensure latest drawings are issued to shop
• Coordination / Communication: Act as central point between shop, PMs, prefab, and field; Support weekly coordination meetings (notes, action items); Track action items to closure
• Reporting: Weekly production status report (by job/area); Billing and AP status reports; Open issues / risk log (schedule, materials, approvals)

Desired Qualifications: 3+ years' experience in Commercial Construction or Shop Fabrication. Bilingual (English & Spanish) required. High School Diploma required. Possess good computer skills (Microsoft Suite). Communication skills (can speak to people in a professional environment). Ability to have positive interactions with clients, vendors, subcontractors and colleagues. Time conscious (can be on time and work efficiently). Demonstrate dependability, flexibility, and teamwork. Ability to pass drug screen and reference check. Ability to follow verbal and written instructions. Ability to adhere to safety procedures at all times. Ability to work well with others.

Physical Requirements: This is primarily an office position and, as such, you must be able to sit up to six or more hours in an eight-hour workday, lift light objects such as files and paperwork frequently during the day, and objects weighing up to 10 pounds occasionally during the day. You must also be able to bend, stretch, crouch, and lift as required by the job.

Our selection will be driven by the qualifications above as well as the ability to develop relationships with clients and co-workers to maximize your professional opportunities.

Benefits: Competitive Compensation & Health Benefits; Matching 401k & Insurance Options; Paid Time Off (PTO); A Drug-Free, Safety-First Workplace

Are you ready to build your future with us? We look forward to reviewing your resume!