Administrative Assistant

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

The IP Administrative Assistant will provide administrative support on a dedicated, specialized client-facing team. The role will provide outstanding service to the Client, while building strong customer relationships.

The schedule of this position is Wednesday - Sunday 8:00a.m to 5:00p.m

RESPONSIBILITIES

• Input attorney timesheets via firm software (cut & paste and handwritten)
• Prepare check requests and expense reimbursement requests via firm software
• Make minor edits to a variety of documents such as correspondence, agreements, spreadsheets, etc.
• Assist with legal administrative duties that include:

o Docketing requests, formatting patent applications in Word

o Proofing documents

o Converting PDF documents to Word, vice versa

o Preparing routine letters to clients

• Conduct document searches and file documents in the firm's Document Management System (DMS)
• Assist with projects and special requests, prioritizing to meet deadlines
• Format and proof issued patent applications in Word

REQUIREMENTS

• High School Diploma; Associate's degree or equivalent years of experience, preferred
• Minimum 3 years' experience with intensive administrative processes and procedures
• Law firm or professional service organization experience preferred
• Working knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint)
• Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plus
• Outstanding professional demeanor and work ethic
• Extraordinary interpersonal skills
• Strong initiative required; ability to take ownership and work effectively as part of a team
• Strong communication skills, both written and verbal

The Compensation range for this role is up to 25.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.


We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.


Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.


Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.