HR & Office Coordinator

HR & Office Coordinator $24 - $26 per hour | Richardson, TX | On-site | Consulting A bit about us: Founded more than 25 years ago and based in Richardson, Texas, with additional operations in Denver, Colorado, we are a technology-enabled service and remote-operations company supporting property operators and business customers nationwide. We combine experienced U.S.-based teams with proprietary technology and AI-supported tools to deliver a consistently high-quality customer experience at scale. We've grown steadily since our founding and are now part of a larger national platform, which means our people get the stability of an established organization alongside the pace and opportunity of a company in an active growth phase. Why join us? Competitive Compensation: $24-26 per hour (DOE), non-exempt with overtime eligibility 401(k) with Company Match Comprehensive Benefits: Company-subsidized medical, dental, and vision; company-paid life and disability insurance; employer HSA contribution where applicable Additional Voluntary Benefits available to eligible employees PTO & Paid Holidays Clear Career Path: Designed as an entry point into Human Resources — with demonstrated success, this role can progress into HR Coordinator, HR Generalist, People Operations, or Office Manager Direct Exposure to HR Leadership: Reports to the VP of Human Resources with weekly visibility into projects and priorities Collaborative Work Environment: Onsite 5 days per week in a growing, multi-location organization where you'll partner with the broader HR team and office leaders Temp-to-Hire: A path to permanent placement based on performance Job Details Key Responsibilities and Duties HR Administration & Employee Support Assist with new hire onboarding, including preparing materials, coordinating first-day schedules, and ensuring required paperwork is completed accurately and on time Support I-9 process administration by coordinating document review, tracking completion, and escalating questions to the appropriate HR team member Maintain organized electronic HR records in accordance with established processes and confidentiality requirements Assist with interview scheduling, candidate communications, and recruiting coordination as needed Respond to routine employee questions and direct employees to the appropriate HR resource Support employee status changes, document collection, and HR system updates under HR team direction Prepare and distribute routine employee communications, forms, and HR materials using approved templates Coordinate logistics for training sessions, employee meetings, engagement activities, recognition efforts, and company events Maintain HR trackers and checklists to support accurate and timely follow-through Provide administrative support for HR projects and escalated questions, risks, or employee concerns to HR leadership Submit a weekly written report to the VP of Human Resources detailing project and work status Office Management & Workplace Support Maintain a professional, organized, safe, and welcoming office environment for employees and visitors Manage office supplies, kitchen inventory, snacks, beverages, and workplace amenities within established guidelines Coordinate incoming and outgoing mail, package deliveries, and office shipments Maintain conference rooms, common areas, shared workspaces, and new hire workspaces so they are ready for daily use Serve as primary point of contact for routine office questions, visitor support, and workplace requests Coordinate basic facility and maintenance requests with vendors, property management, and internal partners Support office access coordination/badging, guest hospitality, catering, meeting setup, and local employee events Maintain office calendars, recurring checklists, and vendor contact records Administrative & Vendor Coordination Coordinate orders, deliveries, and scheduled services with office vendors and service providers Track invoices, receipts, and HR or office-related expenses for review and payment processing Prepare documents, spreadsheets, presentations, and meeting materials using Microsoft 365 tools Escalate facility, safety, employee, or workplace concerns to the appropriate internal partner Support additional HR, office, and administrative projects as business needs evolve Qualifications Needed: 1 year of experience in Human Resources support, office coordination, administrative support, customer service, or hospitality; relevant internship or coursework may be considered Demonstrated interest in building a career in Human Resources while supporting office operations and employee experience Experience or strong background in onboarding coordination, employee documentation, and maintaining organized records Strong organizational skills with proven ability to manage multiple routine priorities and deadlines Ability to maintain confidentiality, handle employee information appropriately, and escalating questions when needed Strong attention to detail and comfort working from checklists and established processes Proficiency with Microsoft 365 — Outlook, Teams, Word, Excel, PowerPoint, and SharePoint Ability to work onsite in Richardson, TX five days per week and occasionally support events outside normal business hours No degree or certification required Preferred: Coursework or experience related to employee onboarding, Human Resources, business administration, or office management Experience scheduling interviews, coordinating meetings or training sessions, or supporting employee events Experience in a growing company or multi-location environment Exposure to HRIS platforms or I-9 documentation processes Comfort learning new HR systems, processes, and compliance requirements Jobot is an Equal Opportunity Employer. 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