Administrative Aide 3

Administrative Aide 3

Trident Consulting is seeking an Administrative Aide 3 for one of our clients in Pomona, CA 91768- Hybrid. A global leader in business and technology services. Title: Administrative Aide 3 Location: Pomona, CA 91768- Hybrid Contract w2 Pay rate: $16- $22/hr on w2

Description

• Broad knowledge of department policies, practices, and procedures.
• Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems.
• Typically possesses three to four years experience performing thorough administrative, secretarial, and clerical functions.
• The administrative assistant-level 3 is a high-level administrative position.
• Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
• Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures.
• Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires.
• Requires judgment and confidence in handling interpersonal relations.
• Works on special projects as needed. May provide work direction to lower level administrative staff in the same department or unit.
• High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses.
• Ability to coordinate the schedule of an Executive VP and other managers
• Proficient in Microsoft Word, Excel, and Outlook and related software Typing 50wpm

Day-to-Day Responsibilities/Workload

• Provides general administrative support to a function such as scheduling meetings, managing meeting logistics, ordering and setting up catering, data entry, preparing agendas, note taking, tracking action items, document preparation and distribution.
• Performs basic research as instructed; prepares documents, spreadsheets, presentations, and interoffice correspondence.
• Monitors and replenishes office supplies to ensure smooth daily operations, anticipating and addressing any needs or issues that may arise.
• Identifies needs, implements solutions and maintains records for administrative, organizational, and clerical support activities.
• Updates and maintains databases or spreadsheets relevant to the function's operations, ensuring data accuracy and integrity.
• Provides recommendations for streamlining administrative processes and implementing improvements to enhance efficiency and productivity.
• Processes billings, invoices, hotel accommodations, and maintains a tracking system to ensure all invoices are accounted for and processed within established timelines to the correct accounting.
• Screens/check in visitors and meeting attendees, issues badges and ensures compliance with security protocols for onsite and offsite events.
• This role will be providing general administrative support for programs, it will not be an assistant to manager(s).
• Ability to lift ~10 lbs to be able to safely set up catering and other meeting material set up.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Required Skills/Attributes

• Microsoft Office 365 suite, SharePoint, familiarity with navigating PowerBI dashboards to be able to gather data to update reports